Utah Program and Legal Assistant
Salt Lake City
Type of Job
Jun 10, 2022
About the job
Western Resource Advocates (WRA) is seeking an organized and enthusiastic Program and Legal Assistant to join our team in Utah. The Program and Legal Assistant will provide a full range of administrative and legal support to the Clean Energy Program’s Utah team; this includes office management for our Salt Lake City location, paralegal support for the Clean Energy Program attorneys, and some administrative support of other program staff working out of the Salt Lake City office. Duties may include filing legal documents, case management, assembling presentations, drafting correspondence and other materials, and liaising with WRA’s remotely located IT staff. Reporting to the Utah Senior Staff Attorney, Clean Energy Program, this position offers an excellent chance to work with energy and environmental policy experts, with opportunities for expanding knowledge of environmental issues and evidence-based solutions to combating climate change in Utah and other states where WRA works.
About Western Resource Advocates
WRA fights climate change and its impacts to sustain the environment, economy, and people of the West. We respect the different needs of diverse people and partner with them to develop a shared vision for progress—one that advances communities while protecting biodiversity.
Our team of policy experts, scientists, economists, and attorneys has a 30-year history of working where decisions are made, sweating the details, creating evidence-based solutions, and holding decisionmakers accountable. This on the ground work with policymakers and other advocates advances clean energy, protects air, land, water, and wildlife—and sustains the lives and livelihoods of the West.
This position can work in WRA’s Salt Lake City office; or a hybrid remote and in-office setting. Most weeks there will be a minimum of one day a week required in the office, however, on occasion additional days in office may be required.
Responsibilites and Activites
- Office management for WRA’s Salt Lake City office.
- Provide reception, answer phones, and calendar meetings for Clean Energy Program (CEP) staff.
- Make or assist in travel arrangements on behalf of CEP staff.
- Provide basic IT support, liaising with WRA’s remotely located IT Manager.
- Purchase office supplies, assure offices are maintained, make minor repairs, take out trash/recycling, mail packages, coordinate contractors for maintenance or IT-related repairs, and manage rental and repair contracts.
- Prepare and reconcile monthly expense reports, processing accounts payable and reimbursement claims.
- Occasionally coordinate a team building activity with the Utah staff.
Case Management & Program Support
- Keep electronic and physical records organized, route mail.
- Assist with preparation of reports, studies, presentations, and litigation/docket files and binders.
- Case management, including tracking dockets, maintaining case log, drafting motions and pleadings, legal and subject-matter research, maintaining discovery index, locating and preparing exhibits, filing documents with agencies and/or courts, hearing preparation, and other paralegal support.
- Drafting correspondence and other materials.
- Other tasks as assigned, including providing occasional administrative assistance to other WRA staff based in Salt Lake City.
- Conduct policy research and write memos or reports on varied subjects associated with WRA’s Clean Energy Program work.
- Research and analyze existing or proposed laws, regulations and policies that impact WRA’s mission, diversity, equity and inclusion efforts.
- Assist Utah staff with advocacy meetings, stakeholder engagement activities and other related activities as appropriate.
- Administrative office experience.
- Exceptional time management skills.
- Strong organizational skills with ability to manage a deadline-driven docket of regulatory litigation.
- Strong verbal communication, writing and editing skills.
- Proficiency with computers and office equipment, including strong competency with Microsoft Outlook, Word, Excel, and Power Point.
- Commitment to WRA’s Diversity, Equity, and Inclusion goals.
Additional Skills and Learning Opportunities
This section is made up of skills that a candidate may come in with, and if not, may be trained on the job. They are not required and candidates who do not possess these skills yet, should not be discouraged from applying.
- General knowledge of clean energy, climate change, and/or environmental issues is a plus.
- Paralegal or other legal background or experience, with an emphasis on administrative law is a plus.
Prolonged periods of sitting at a desk and working on a computer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Some small amount of travel may be required within WRA seven-state region to attend retreats and other events.
Salary and Benefits
The salary range for this position is $42,000-$53,000 annually; salary depends on relevant experience and new staff rarely start at the top of the range. WRA’s excellent benefits package includes a 401(k)-retirement plan with up to 5% matching and health, dental, vision, and life & disability insurance with 100% of premiums for employee coverage paid by WRA. Annually, staff receive three weeks paid vacation leave to start, twelve paid sick days, one paid volunteer day, one paid birthday off, 12 paid holidays, and WRA is closed for Winter Break between Christmas Day and New Year’s Day for additional paid time off. After one-year employees are eligible for up to twelve weeks of parental leave with the first six weeks paid, and after five years, staff are eligible for up to twelve weeks of paid sabbatical leave. Position is full-time non-exempt.
Deadline to Apply: Tuesday, July 5, 2022
Diversity and inclusion are a critical component of our business strategy, mission and vision. We welcome candidates from an array of backgrounds and experiences to join our team. Learn more about our commitment here: https://westernresourceadvocates.org/#commitment-to-diversity.
Western Resource Advocates is an equal opportunity employer (EOE) and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, gender, sex, gender identity, sexual orientation, national or ethnic origin, age, disability, marital status, amnesty, or veteran status.
Please apply here if interested: https://westernresourceadvocates.org/careers/ut-program-legal-assistant/