Senior Coordinator, Operations
Reston, VA; Washington, DC
Type of Job
Oct 29, 2021
About the job
Founded in 1936, the National Wildlife Federation (NWF or Federation) is America's largest and most trusted grassroots conservation organization with 52 state/territorial affiliates and more than six million members and supporters, including hunters, anglers, gardeners, birders, hikers, campers, paddlers, and outdoor enthusiasts of all stripes. The Federation's mission is to unite all Americans to ensure wildlife thrive in our rapidly changing world through programming focused on conserving wildlife, restoring habitats and waterways, expanding outdoor opportunities, connecting children with nature, and addressing the causes and consequences of climate change.
We believe that in order to save wildlife and ourselves, we need to ensure that everyone in America has clean air and water, safe communities, easy and equitable access to the daily benefits of nature, and protection from the ravages of climate change. These basic needs, equally necessary and urgent for all people, are foundational to bringing the conservation movement and ethos into the 21st century. To advance our mission, we are seeking a Senior Coordinator of Operations. As a Senior Coordinator of Operations, you will be responsible for supporting the Associate Vice President of Operations, Programs and Equity, with budget and operations related to the regional offices, the Equity and Justice Team, and Women in Conservation Leadership and will serve as the primary point of contact for the Regional Operations Team.
Due to Covid-19, all employees are currently teleworking. We anticipate offices may begin reopening in January, 2022. Options for longer-term remote and/or hybrid work will be considered for the right candidate. This position works closely with multiple Federation staff, the majority of whom are based in the D.C. metro/Mid-Atlantic. We are, however, willing to consider applicants based near our regional offices, which can be found here: https://www.nwf.org/About-Us/Regional-Centers-and-Affiliates.
You duties will include:
- Promoting a safe and equitable work environment for all members of the Regional Operations Team.
- Acting as the first point of contact for the Regional Operations Team and handle interdepartmental communications between the regional Operations Team and support departments at HQ.
- Managing the development and monitoring of the Equity & Justice, Women in Conservation Leadership, Chief Program Officer, and Strategic Program Operations budget and associated restricted revenue and ensuring overall sound financial management consistent with NWF's financial reporting systems.
- Working closely with financial liaison at Headquarters and the Accounts Payable department to streamline operations processes.
- Processing checks, contracts, and invoices, time card approval, reclasses, and other administrative work for aforementioned teams.
- Overseeing monthly reprojects and balancing programmatic budgets to meet reproject deadline.
- Working in conjunction with the AVP of Operations and Program Operations co-leaders to lead the yearly budget planning process and year-end closing process.
Human resource planning and management
- Assisting with the recruitment and hiring of new Operations Manager positions under the direction of the AVP of Operations and Program Operations Co-Leaders. May assist with the recruitment and hiring of other positions as needed.
- Supporting the AVP of Operations and the Program Operations Co-Leaders with the integration of equity into recruitment, hiring, on-boarding, and retention practices.
- Managing the scheduling for the AVP of Operations, VP of Equity and Justice, and other Equity and Justice team members, helping staff committee meetings, Equity team meetings, and monthly Operations staff calls.
- Leading regional office lease renewal and relocation process.
- Handling car lease renewals and payments.
- College degree preferred. Formal training in administration and accounting essential
- At least 3 years of relevant job-related experience including budget preparation and/or administrative management
- Strong interpersonal skills
- Ability to deal appropriately with confidential and sensitive matters.
- Excellent communication skills
- Ability to work well without direct supervision
- Strong organizational skills and the ability to juggle simultaneous work demands
- Familiarity with Microsoft Excel and other Microsoft Office Suite applications
- Ability to understand and contribute to the diversity, equity and inclusion initiatives set forth by the National Wildlife Federation
You are expected to reflect the staff values of the National Wildlife Federation (collaboration, mindfulness, empowerment, inclusivity, and mission focus) and is required to exhibit the following equity competencies:
Self-awareness and learning
- Aware of positional power and privilege (both personally and professionally) and its attendant impacts
- Acknowledges when mistakes are made and harm is done; works to repair relationships
Authentic Relationships and Community Partnerships
- Proactively builds and sustains robust, authentic, productive working relationships with colleagues and community partners across race and other group identities.
- Recognizes the value in setting up a clear and inclusive process, which centers relationship building and co-creation.
Open and Direct Communication
- Strong written and verbal communications skills with experience developing communications plans
- Openly holds space and invites others into conversations around equity, welcoming of constructive feedback
- Communicates clearly, honestly, and authentically with colleagues. Uses clear and precise language when referring to equity and justice concepts. Seeks out feedback and avoids jargon.
- Cultivates empathy, welcomes multiple perspectives and ambiguity
- Grounds innovations in ideas of solidarity and mutuality, recognizing the wisdom of collective action and the need to center people who are most impacted.
Equity Analysis and Action
- Clearly and consistently articulates an advanced understanding of equity across social groups and structural racism
- Connects this understanding of history, power, privilege, and oppression to communications, editing, and storytelling work
- Experience assessing and tracking qualitative and quantitative data
There may be some limited travel for meetings or events.
Compensation and Benefits:
This position pays $55,000.
The National Wildlife Federation values work-life balance and a family-friendly atmosphere. Our paid time-off includes 3 weeks of vacation leave, open wellbeing leave, 10 paid holidays, 3 floating holidays, a week-long winter break, and additional leave options, per year. In addition, our benefits package includes medical, dental, and vision insurance, company paid life insurance, AD&D, short- and long-term disability, 16 weeks of paid FMLA leave, 403b retirement plan with employer matching and annual contribution, adoption benefits, and flexible work options including telecommuting, non-traditional work hours, and compressed work weeks. Applicants are invited to learn more about National Wildlife Federation’s benefits package at https://www.nwf.org/About-Us/Careers.
The National Wildlife Federation closely follows the 2019 Novel Coronavirus Disease and has implemented processes that promote the safety of our employees, candidates, and communities. Because the health of our employees and candidates is a top priority, we conduct our hiring process virtually via phone or video until further notice. We are currently starting our positions as remote, but will transition to onsite work when our offices re-open, expected to be in early 2022. Proof of vaccination will be required as a condition to join the National Wildlife Federation.
Applications will be reviewed on a rolling basis. Candidates should submit both a cover letter and resume.
We strive to increase diversity, equity, inclusion and justice (DEIJ) in all elements of our work and with our partners to support the interdependent needs of wildlife and people in a rapidly changing world. We recruit, employ, train compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law. We are proud to be an equal opportunity employer. Applicants are invited to learn more about National Wildlife Federation’s commitment to diversity, equity, and inclusion at nwf.org/equity.
If you have a disability and require an accommodation or assistance with our online application process, please tell us how we can help by calling us at 703-438-6244.
The requirements listed in our job descriptions are guidelines, not hard and fast rules, and if you have 75% of the qualifications listed we encourage you to apply. Your experience refers to paid and unpaid experience, including volunteer work, which helps build the competencies, knowledge, and skills that translates directly to our openings. Applying gives you the opportunity to be considered.
If selected for this position, a background check will be conducted.