Senior Chapter Accounting Support Analyst
Type of Job
Mar 21, 2022
About the job
Chapter Accounting Support Analyst
Department: Finance and Operations
Reports To: Director of Chapter Finance and Reporting
Location: Oakland, CA or Remote
Context: At the Sierra Club, we believe in the power of togetherness. Together, we remain committed to the fight for a healthy climate built on a foundation of environmental, racial, economic, and gender justice – a future where all people benefit from a healthy, thriving planet and a direct connection to nature. As the climate crisis and deeply entrenched systemic racism all fuel inequity, we will continue to fight for a bold, transformational agenda that recognizes the interconnectedness between our planet, our humanity, and our democracy. By recognizing that our destinies are tied, we continue to name that all things are fundamentally connected, and the overlap between ecology, race, gender, and representative government will move to either advance our collective humanity or to oppress it.Sierra Club is comprised of staff across the country and a network of local Chapters that support our grassroots engagement. We are also proud to be a unionized employer, with two labor unions representing more than half of our employees.
Scope: Provides accounting and financial administration support for the Chapter Finance Team and directly to Chapters and Groups. Works extensively with Chapter volunteers and staff to train, assist and support them in their day to day bookkeeping and financial reporting, best practices on QuickBooks Online and the implementation of the organization's new financial system, Netsuite. Reviews and compiles year-end financial statements for Chapters and sub-entities and assists with the consolidation and audit preparation. Day-to-day and monthly accounting support for the Chapter subsidiary in Netsuite.
Job activities include but are not limited to:
1. Acts as main point of contact regarding financial matters for each Chapter on assigned Chapter roster, including (60%):
- Researches and responds to Chapter questions regarding financial, operational, reporting, and compliance issues related to Chapter finances
- Reviews, approves and processes requests for grant funding reimbursement in line with compliance guidelines.
- Answers compliance questions and advises Chapter staff and volunteers in compliance issues
- Coaches Chapter staff and volunteers on use of Club financial technology tools, including QuickBooks, NetSuite, Concur, WorldPay, and Campfire intranet
- Reviews Chapter staff program time submitted using the time reporting system and follows up as needed.
- Assists Senior Chapter Funding Coordinator in the monthly billing process to Sierra Club Foundation for eligible project expenses.
- Applies revenue to appropriate projects. Maintains documentation as required by regulatory agencies.
- Facilitates submission and review of materials for annual Year-End Chapter Financial Reporting for Chapters on roster assignment
- Advises on Chapter reserves calculations and budget projections
- Assists with year-end review and consolidation of all Chapter and sub-entity financial statements.
2. Assists with administration of Sierra Club Foundation (c)(3) regranting program (20%)
- Reviews, approves, and processes grant reimbursement requests for payment.
- Assists in the preparation of monthly billing to The Sierra Club Foundation for eligible project expenses which includes reviewing Chapter staff program time and following up as needed
- Researches and responds to compliance questions and trains Chapter staff and volunteers on compliance issues.
- Prepares project budgets and financial reports for restricted projects and provides guidance on managing Chapter's entire portfolio of restricted project funds and National/Chapter shared projects, including:
*Burn rate analysis of grant funds in preparation for restricted funding financial reports.
*Analysis for and preparation of labor hour reclasses.
*Coordination of project proposal submissions to SCF and outside funders with Chapter Grant Writer, Chapter Ex-Com, Treasurer and Chapter Director.
*Entering Shared Project budgets into accounting system and monitoring expenses against national project budget allocations.
*Prepares and distributes monthly and quarterly Chapter financial reports. Provides guidance to Chapters on how to interpret monthly and quarterly financials.
3. Day-to-day and monthly accounting support for the Chapter subsidiary in Netsuite (15%)
- Records transactions for the shared Chapter bank account in Netsuite.
- Reconciles the shared bank account on a monthly basis.
4. Training (5%)
- Work closely with the Chapter Treasurer Assistance Support Team (CTAST) to provide training, support and resources to volunteer Chapter and sub-entity treasurers.
- In collaboration with CTAST and the Director of Chapter Finance and Reporting provides online and in person training courses to Chapter staff and volunteers responsible for financial accounting, reporting and budgeting.
5. Perform other duties as directed.
This position periodically requires heavier seasonal workload to meet deadlines and provide training and support to Chapter volunteers and staff. This can generally be planned in advance and will rarely exceed 10 hours/week for several weeks.
The successful candidate must have the following skills and experience:
- B.A. degree in Accounting.
- Experience as a financial analyst or accountant with exposure to budgeting and forecasting, cost/benefit analysis, and financial systems, preferably in a 501c(3) or government fund accounting environment.
- Good working knowledge of IRS and tax regulations related to 501c(3) funds administration and reporting and accounting procedures for grants administration.
- Demonstrated problem solving skills, effective organizational skills and attention to detail.
- Good written and verbal communication skills.
- Ability to interact effectively with staff, volunteers and outside stakeholders.
- Equity Analysis and Practice. You are aware of your group identities and how they have shaped your life and experiences at work. You have an analysis of how racism and other forms of oppression in society impact relationships, systems and culture. You bring experience and skills for working effectively with colleagues across group identities and position/role.
The strongest candidates will also demonstrate the following experience, skills and competencies:
- Experience with QuickBooks Online and/or Netsuite, proficient in Microsoft Excel
- Work independently and take the initiative
- Work well under pressure
- Be flexible
Compensation and Benefits
The salary range for this position is $75,000-88,000.This position is represented by a collective bargaining unit and is subject to the terms and conditions of the contract between Sierra Club and Progressive Workers Union or Sierra Employee Alliance, depending on location.The Sierra Club offers a competitive salary package commensurate with skills and experience plus excellent benefits that include medical, dental, and vision coverage, and a retirement savings 401(k) plan.This is a category 5 exempt, represented position.Sierra Club is a 501(c)(4) non-profit organization. Sierra Club employees are not eligible to participate in the Federal Public Service Loan Forgiveness (PSLF) Program.Sierra Club values the expertise and talents of foreign nationals. Sierra Club sponsors both nonimmigrant and immigrant visas when certain criteria are met, based on immigration laws and organizational needs. Such sponsorship is at the discretion of the Department Head and Sierra Club Human Resources in consultation with the employee's manager. The Sierra Club cannot guarantee the approval of a visa petition. The Sierra Club is an equal opportunity employer committed to workforce diversity.
If you choose to include your education history, please remove your schools from your resume. You may leave your degree (e.g., "B.A. Philosophy"), but please remove any undergraduate and graduate school names.This anonymous process is aimed at opening this opportunity to more candidates, reviewing applicants on performance assessments and mitigating bias in the decision-making process.Lastly, we are intentionally not asking for a cover letter, so please do not send one in with your application.
Applications must be submitted through this portal: APPLY NOW
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