Recruitment & Hiring Assistant

Job Location

Washington, DC or Remote

Remote

Type of Job

Full-Time

Salary

$24-26/per hour

Published By

Publisher Name

Published Date

Mar 25, 2022

About the job

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Location: Washington, DC Preferred. Other TwS office locations or remote may be considered.

Deadline: April 24th

 

General Description

The Recruitment & Hiring Assistant is a vital member of the HR & Operations team, supporting full life cycle recruitment and onboarding efforts with a strong focus on equity and inclusion. Under the guidance of the Director of Recruitment & Hiring, the Assistant’s primary responsibilities include supporting recruitment outreach, scheduling, candidate communication, and assisting with new employee onboarding, all while providing an excellent candidate experience at all touchpoints. In addition, the Recruitment & Hiring Assistant will support various process improvement initiatives and play a role in the other HR projects and initiatives.

This position plays an important role in supporting an inclusive organizational culture that is grounded in trust and accountability to shared goals and outcomes. TWS has made diversity, equity, and inclusion strategic priorities for the organization and the Recruitment & Hiring Assistant will integrate these priorities throughout their work by ensuring equity and inclusion are woven into recruitment, onboarding, and other projects they may support. Across our team, we aspire to be campaign oriented, nimble, collaborative, innovative, transparent, and supportive of staff – our greatest asset.

 

Essential Duties & Responsibilities

· Serves as the liaison between candidates, hiring managers, and Human Resources staff, moving candidates through various stages of the application, hiring, and onboarding processes.

· Responsible for posting new positions internally and externally, utilizing our standard format and applicant tracking system and tracking statistics related to candidate sourcing.

· Coordinates in-person and virtual candidate interviews with hiring managers, interview committee members, and candidates and oversees all interview logistics, including:

o Scheduling, including coordination with hiring managers, interview committee members, and candidates, and sending calendar invites.

o Conference room reservation and preparation for in-person interviews.

o Zoom or Microsoft Teams meeting logistics for virtual attendance.

o Sending and collecting from candidates screening tests prior to interviews.

o Distribution of candidate application materials to interview committee members.

o Candidate travel logistics and/or expense reimbursement, as needed.

o Coordination of schedules and assisting with candidate materials with external recruitment firms as needed.

· Responsible for candidate communication, including but not limited to, answering general questions, communicating status of applications, and sending “no thank you” notes to candidates not advancing in the process. Provides accurate and thorough documentation on candidate communication and status in our applicant tracking system.

· Tracks recruitment activity concerning all phases of the recruitment process, including but not limited to, hiring manager communication, interview committee members, number of candidates screened and selected, and EEO statistics, utilizing the appropriate internal reporting mechanisms. Handles all candidate information with discretion.

· Obtains background check consent forms and initiates background checks of final candidate(s) through a third-party vendor. Provides the Director of Recruitment & Hiring reports for review.

· Coordinates new hire requirements with the hiring manager, IT, and Facilities departments.

· Responsible for soliciting input from hiring managers and creating new hire onboarding schedules. Adheres to required deadlines related to onboarding requirements, documentation, and communication and monitors the onboarding process for new employees, aiding the HR Specialist as needed.

· Responsible for scheduling and coordinating new hire orientation sessions as needed for all new employees, under the supervision of the Director of Recruitment & Hiring.

· Acts as an additional point of contact to new hires throughout their selection and onboarding process.

· Supports collaboration of projects and processes with all members of the HR & Operations team.

· Performs other related duties as required.

 

QUALIFICATIONS

Experience, Competencies, and Education

· 1-3 years of experience in a customer-facing service role. Experience in an HR department is strongly preferred.

· Strong experience creating and coordinating schedules and attetion to detail.

· Demonstrated experience working collaboratively in a cross-functional environment, building relationships with a commitment to implementing goals and objectives in a timely manner.

· Track record working successfully in teams representing a rich mix of talent, backgrounds, and perspectives—across race and gender.

· Outstanding written, verbal, and interpersonal communication skills. The successful candidate is detail oriented, analytically minded, and has a friendly, service-oriented demeanor.

· Experience tracking data in a customer relationship management tool and generating related reports.

· Must have an ability to handle sensitive and confidential data and situations. Position continually requires demonstrated poise, tact, and diplomacy.

· Ability to prioritize multiple tasks and successfully accomplish tasks in a deadline-oriented environment.

· Proficient in MS Office, including Word, Excel, and Outlook. Experience using ADP Workforce Now is preferred but not required.

 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects; reach with hands and arms; talk or hear. Specific vision abilities required by the job include close vision.

 

WORK ENVIRONMENT

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is not exposed to adverse weather conditions.

The noise level in the work environment is usually moderate.

This job description is intended to convey information essential to understanding the scope of this position and it is not intended to be an exhaustive list of experience, skills, efforts, duties, responsibilities or working conditions associated with the position.

 

This job description is intended to convey information essential to understanding the scope of this position and it is not intended to be an exhaustive list of experience, skills, efforts, duties, responsibilities or working conditions associated with the position.

 

The Wilderness Society offers a competitive salary and benefits package, including: health, dental, vision, life and disability insurance; sick and vacation leave; a sabbatical program; and a retirement plan. TWS is an equal opportunity employer and actively works to ensure fair treatment of our employees and constituents across culture, socioeconomic status, race, marital or family situation, gender, age, ethnicity, religious beliefs, physical ability, veteran status or sexual orientation.

 

As an organization, we aspire to being inclusive in the work that we do, and in the kind of organization we are. Internally this means working as a team that listens to different points of view, recognizes the contributions of every employee and empowers each employee to bring their whole selves to work every day. Externally this means ensuring that public lands are inclusive and welcoming, so that our shared wildlands can help people and nature to thrive. We are committed to equity throughout our work, which we define as our commitment to realizing the promise of our public lands and ensuring that all can share in their universal benefits.

 

To learn more about our commitment, please see http://wilderness.org/our-commitment-diversity-equity-and-inclusion-wilderness-society

For consideration, please submit your resume through our online application system.