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Records Management Fellowship

Job Location

Washington, DC


Type of Job




Published By

Publisher Name

Published Date

Jun 29, 2022

About the job

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Summary: American Conservation Experience, a nonprofit Conservation Corps, in partnership with the National Park Service is seeking one Records Management Fellow to primarily assist STLPG (State, Tribal, Local, Plans & Grants) division staff with cultural resource programs through grants to states, tribes, territories, and other eligible recipients that support the preservation of America's historic places and diverse history.


Start Date: ASAP

Duration: 52 weeks


*a 52-weekcommitment is required for this position*


Location: The State, Tribal, Local, Plans & Grants Division is in Washington, DC. For more information about the State, Tribal, Local Plans & Grants Division, please visit:


Living Allowance: The ACE Fellow is expected to contribute 40 hours/week and will receive a living allowance of $800/week, dispersed bi-weekly.


Housing: Housing is the responsibility of the ACE Fellow and not provided by ACE or the National Park Service. A housing reimbursement of $250/month is available to partially offset housing costs.


Position Description: State, Tribal, Local, Plans & Grants Division (STLPG) is a national program at National Park Service (NPS) headquarters office that supports cultural resource programs through grants to states, tribes, territories, and other eligible recipients. The source of funding for the grants is Congressional appropriations from the Historic Preservation Fund. The fellow will work directly with NPS staff in parks and/or programs around Washington, DC to investigate various alternatives required for the proper storage and retention of existing and future record collections, as identified within the NPS Records Retention Policy.


The ACE Fellow:

  • Performs extensive cataloging of newly and previously submitted grant products in the NPS digital repository. Creates and updates cataloging tracking spreadsheets. Reports cataloging progress on a regular basis
  • Appraises and arranges Federal records, assists with transferring records to Federal Records Centers and/or the National Archives
  • Assists with the evaluation, storage, organization, and accessibility of electronic records to ensure quality and adherence to accepted records management practices
  • Coordinates and carries out recommendations for digitization of records, architectural plans and specifications, and other grant products
  • Coordinates digitization efforts for special media formats including slides and microfiche, as well as audiovisual materials
  • Performs quality assurance and processing of digitized records
  • Plans, organizes, and promotes records maintenance and disposition within the division

The Fellow will have the opportunity to:

  • Learn records management and archival best practices for managing cultural resource collections and Federal records
  • Acquire skills in appraising, arranging, and inventorying collections of Federal records
  • Apply knowledge of records management disposition schedules and procedures when transferring records to Federal Records Centers and/or the National Archives
  • Coordinate records management activities with staff members when processing complex collections
  • Ensure smooth, efficient, legally-mandated, and safe collections storage, retention, and disposition for Federal records
  • Liaise with staff in the National Park Service Washington Support Office, additional NPS offices, and/or the National Archives and Records Administration
  • Perform limited research, prepare various written materials including records transfer documentation, overviews of records series, container lists, procedures and guidelines

Training Provided: In addition to the operational responsibilities, there will also be an important educational component. Training opportunities may include:

  • Archival and collections management specific practices for the National Park Service program operations of the Cultural Resources Directorate, STLPG division.
  • NPS archival resources that are available for research use
  • Site tours of NPS and National Archives repositories in the Washington, DC area, and of selected National Parks in the Washington area that maintain large bodies of archival materials (possible)
  • Leadership and project management skill development



  • Effective communication skills with all ages and diverse audiences
  • Strong archival cataloging and processing skills
  • Willing and able to represent ACE and the partner organization in a professional, positive, and enthusiastic manner
  • Ability to be both self-directed/work alone, and be a positive, contributing member of a group
  • US Citizen or Permanent Resident
  • Willing to undergo and must pass required criminal history checks
  • Ability to perform the essential duties of the position with or without reasonable accommodation
  • ACE Members must verify that they are fully vaccinated for Covid-19 by the time they start their term or request a medical or religious exemption


  • Hold a bachelor's degree (or higher) in historic preservation, museum studies, public history, library science and/or experience in archival policies, cataloging, research methodologies, or collections/ records management
  • Knowledge and use of social media in a professional context

To Apply: Please submit your resume, a cover letter demonstrating your interest and experience, and contact information for three professional/academic references to the online application page for this position here: Early consideration will be given as resumes are received and this position may close at any time. If you have any questions regarding this position please feel free to contact ACE EPIC Member Support Specialist, Kyle Ellison,


EEO: American Conservation Experience provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, American Conservation Experience complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

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