Type of Job
Apr 15, 2021
About the job
To apply: Please submit resume & cover letter through our online application system by Sunday, May 16th.
The Philanthropy Specialist’s main objectives are to provide administrative support for the Vice President of Philanthropy and to support the Philanthropy team in reaching our fundraising goals. This includes, but is not limited to, improving operational efficiency, coordinating budgets and donor activity across giving channels, documenting interactions with our best donors via our database of record (ROI), preparing the Vice President for travel and meetings, and above all, employing great discretion and attention to detail in support of the overall Philanthropy team.
The Philanthropy Specialist plays an important role in supporting an inclusive organizational culture that is grounded in trust and accountability to shared goals and outcomes. The Wilderness Society has made diversity, equity, and inclusion strategic priorities for the organization and the Philanthropy Specialist will integrate these priorities throughout our philanthropy work. Across our team, we aspire to be campaign oriented, nimble, collaborative, innovative, transparent, and supportive of staff – our greatest asset.
ESSENTIAL DUTIES & RESPONSIBILITIES
· Supports the Vice President of Philanthropy (VP) to ensure the efficient operation of the entire Philanthropy department, including arranging travel and departmental meetings, managing supply inventory, and other administrative tasks.
· Assists VP in prioritization of all activities related to donor management; including preparing for donor visits and solicitations, entering in all data into ROI related to VP activity; managing direct contact with existing and potential major donors with a high level of discretion and professionalism.
· Works with Senior Director, Donor Relations & Philanthropy Operations to maintain cross department budget tracking, facilitates budget preparation for upcoming fiscal years across three giving channels (Major Gifts, Foundations, Planned Giving) and reconciles Philanthropy revenue budget with Strategic Services and Finance on a monthly basis.
· Reviews portfolio/budget revisions throughout year for Major Gifts and Foundations, making the necessary updates to ensure accuracy in our database of record, and reviews team budget projections on an ongoing basis.
· Reviews all incoming major, foundation and planned gifts, alerting Primary Relationship Managers, Strategic Operations and Donor Comms colleagues as needed and making or requesting necessary edits to gift allocations.
· Provides general support for Sr Philanthropy leaders, including performing queries, preparing reports, helping to complete high level solicitations, data hygiene projects and other support as needed.
· Tracks Governing Council giving and work with VP, Major Gifts and President’s Office to ensure 100% participation.
· Performs other Philanthropy support functions as required.
· A minimum of 3 years of experience in an administrative support role.
· Track record working successfully in teams representing a rich mix of talent, backgrounds, and perspectives—across race and gender.
· Excellent analytical, organizational, and communications skills.
· Ability to multi-task and maintain attention to detail and accuracy.
· Ability to discreetly handle sensitive information.
· Strong data entry skills, preferably with fundraising and/or relationship databases.
· Experience proofreading and editing documents; proficient writing ability necessary to prepare correspondences and proposals.
· Ability to and interest in identifying opportunitiesto create processes and systems to help streamline the department.
Acollaborative, self-motivated style with a strong customer service mindset.
Ability to work independently in a fast-paced, team-oriented environment.
· Ability to work with all levels of internal management and staff as well as outside vendors and donors.
· Proficiency in Microsoft Office Suite, including Excel, Outlook, Word, PowerPoint.
· Previous work experience in a fundraising or development office is a plus.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, or handle; reach with hands and arms; climb stairs; talk or hear. Specific vision abilities required by the job include close vision.
Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is not exposed to adverse weather conditions. The noise level in the work environment is usually moderate.
This job description is intended to convey information essential to understanding the scope of this position and it is not intended to be an exhaustive list of experience, skills, efforts, duties, responsibilities or working conditions associated with the position.
The Wilderness Society offers a competitive salary and benefits package, including: health, dental, vision, life and disability insurance; sick and vacation leave; paid maternity & parental leave a sabbatical program; and a retirement plan. TWS is an equal opportunity employer and actively works to ensure fair treatment of our employees and constituents across culture, socioeconomic status, race, marital or family situation, gender, age, ethnicity, religious beliefs, physical ability, veteran status or sexual orientation.
As an organization, we aspire to be inclusive in the work that we do, and in the kind of organization we are. Internally, this means working as a team that listens to different points of view, recognizes the contributions of every employee and empowers each employee to bring their whole selves to work every day. Externally, this means ensuring that public lands are inclusive and welcoming, so that our shared wildlands can help people and nature to thrive. We are committed to equity throughout our work, which we define as our commitment to realizing the promise of our public lands and ensuring that all can share in their universal benefits.
To learn more about our commitment, please see http://wilderness.org/our-commitment-diversity-equity-and-inclusion-wilderness-society