Payroll Administrator

Job Location

Washington, DC, United States


Type of Job




Published By

Publisher Name

Published Date

Feb 8, 2022

About the job

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The Payroll Administrator performs a variety of accounting duties related to timesheet collection and payroll processing.


Timesheet Collection

  • Create employee records within the time and attendance system based upon information provided by the HR Department
  • Train new employees on completion of timesheets and time-off requests within the time and attendance system
  • Serve as primary point of contact for all staff timesheet and time-off request related questions
  • Complete the collection of all timesheets for bi-weekly payroll
  • Review all approved timesheets for accuracy, work with employees on corrections as necessary
  • Download timesheet information for integration into the payroll database

Payroll Processing

  • Create employee records within the payroll database based upon information provided by the HR Department
  • Follow up on all required documentation for timely set up of employee records within the payroll database
  • Complete all data entry into the payroll database for bi-weekly payroll based upon data provided by the HR department
  • Complete the bi-weekly payroll process within the payroll database
  • Submit the approved payroll to third-party payroll company for processing


  • Perform all other related duties as assigned


Education: Bachelor’s (B.A./B.S.) degree or equivalent

Experience: 2 years of relevant experience

An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.

Knowledge, Skills, Abilities for Payroll Administrator

  • Knowledge of traditional accounting practices
  • Knowledge of general ledger accounting and the account/subaccount relationships
  • Knowledge of computerized accounting software, database, and spreadsheet and word processing tools
  • Well-organized with the ability to work independently under minimal supervision

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All employees are required to satisfactorily perform the essential duties and responsibilities of their positions. The essential duties and responsibilities listed above are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Defenders requires employees who engage in in-person work activities, including business travel or onsite work, to be fully vaccinated against COVID-19. An applicant (i) who is disabled or pregnant or who has a qualifying medical condition that contraindicates a COVID-19 vaccination or (ii) who objects to being vaccinated on the basis of a sincerely held religious belief, observance or practice may request an exemption from this vaccination policy. This determination will be made on a case-by-case basis and in accordance with applicable law. Any medical information concerning an applicant's disability will be treated as a confidential medical record in compliance with applicable federal, state and local laws.

Please be advised this position is union-eligible.