Type of Job
About the job
In support of Wilderness Workshop’s mission to protect public lands, the Operations Manager is responsible for administering and managing Wilderness Workshop’s day-to-day operations and supporting Wilderness Workshop staff and work. Critical elements of this work include managing Wilderness Workshop’s databases, the physical office space and the organization’s technological, administrative and legal needs and records. The Operations Manager also supports event production, maintains relationships with vendors, and manages the organization’s merchandise supplies. The Operations Manager also provides foundational support for Wilderness Workshop’s fundraising program and directly supports the Executive Director. The Operations Manager may work with all staff members to ensure activities are coordinated and projects are managed accordingly.
- Acts as the first point of contact for Wilderness Workshop’s office including answering phones, distributing mail, and working with outside vendors and contractors.
- Manages the physical office including liaising with landlord and related staff and maintaining the organization’s inventory of supplies, equipment and merchandise.
- Manages Wilderness Workshop’s information technology systems and inventory.
- Maintains organizational records, registrations, insurance and memberships.
- Manages and maintains Wilderness Workshop’s member, donor and advocacy database, conducts data entry and maintenance, and supports other staff in their use of the database.
- Supports Wilderness Workshop staff in planning and production of events and related logistics.
- Supports Wilderness Workshop’s fundraising program and staff by:
- Working directly with the Philanthropy Director on donor communications and outreach, donor appeals, membership, events and the Artist in Wilderness program.
- Managing intake of donations, including gift entry, generating acknowledgement letters, depositing checks and maintaining records in coordination with WW’s bookkeeper.
- Supports the Executive Director by:
- Managing logistics of board and staff meetings, retreats, workshops or other events.
- Supports board members with technical, logistical, and informational requests.
- Selecting and administering employee benefit programs.
- Tracking and preparing financial information and ensuring sound financial systems and reporting for the organization.
- May assist in additional responsibilities to ensure operational, administrative, financial and development priorities are met as they arise.
- At least 3 years of direct operations and administrative management experience, nonprofit experience preferred.
- Experience with effective project management, event planning and logistics, and vendor relationship management.
- Past experience working in an administrative support role at a non-profit or business.
- Past experience supporting fundraising work at a non-profit.
- Experience executing bulk mailings, nonprofit environment preferred.
- Excellent organization skills, acute attention to detail, professionalism, ability to meet deadlines.
- Excellent written and verbal communication skills.
- Collaborative and experience working in a team environment.
- Experience and comfort working with people of widely diverging backgrounds, cultures, political beliefs, and socio-economic strata.
- Spanish language skills.
Desired Technical Skills
- Strong database and CRM software experience.
- Strong proficiency with Microsoft Office Suite.
- Basic knowledge of information technology and experience working with vendors or experts in the field.
- Experience with contract management.
- Knowledge of financial systems and best practices in financial reporting, accounting and record keeping.
What are the Rewards
The salary range for the Operations Manager is $60,000-$75,000. Compensation will reflect the applicant’s qualifications and previous experience. The benefits package includes health insurance, a retirement plan, vacation days and federal holidays, a sabbatical policy, wellness days, sick days and a family leave policy. Relocation support is also available for qualified candidates who are ready to move to our mountain community.
Ready to Apply?
Qualified candidates are encouraged to apply by submitting a resume, salary requirements and a letter of interest describing why your qualifications and past experience make you an ideal candidate to Jobs@wildernessworkshop.org with the subject: “Operations Manager.” All applications are to be submitted electronically. To learn more about this position and the work of the Wilderness Workshop, please visit us at www.wildernessworkshop.org. Applications will be reviewed on a rolling basis and candidates are encouraged to submit materials prior to December 6, 2020.
The Wilderness Workshop provides equal employment opportunities to all persons.
No employee or applicant for employment will be discriminated against because of race, color, religion, sex, national origin, age, sexual orientation, otherwise qualified handicap or disability, or veteran status.