Type of Job
Oct 12, 2023
About the job
Founded in 1936, the National Wildlife Federation has grown into America's largest and most trusted grassroots conservation organization with 52 state and territorial affiliates and more than seven million members and supporters, including hunters, anglers, gardeners, birders, hikers, campers, paddlers, and outdoor enthusiasts of all ages and stripes. The mission of the National Wildlife Federation is to unite all Americans to ensure wildlife thrive in our rapidly changing world. We advance this mission through programming focused on conserving wildlife, restoring habitats and waterways, expanding outdoor opportunities, connecting children with nature, advancing environmental justice, and addressing the causes and consequences of climate change.
To support our mission, we seek an Operations Coordinator to join our team in our South Central Regional Center in Austin, TX. The Operations Coordinator will support the administration of all aspects of NWF’s work based in the South Central Regional Center, and will report to the South Central Region Operations Manager. This position will be working in coordination with programmatic staff, and all support departments of the organization including (but not limited to) the Operations, Philanthropy, Finance, Human Resources, and Accounts Payable. Areas of responsibility include day-to-day operations support, assisting the South Central Region Operations Manager with financial/administrative procedures, fundraising support, technology systems oversight and management, internal communications for the team, and inspiring a team environment and culture that advances NWF core values and commitment to diversity, equity, inclusion, and justice. We are seeking an individual with excellent communication skills that is committed, collaborative, self-starting, with a passion for equity and inclusion, and interested in being a major contributor on a dynamic team.
The South Central Region Operations Coordinator will play a critical role as the National Wildlife Federation strives to reverse the decline of wildlife in a rapidly changing world and become an anti-racist organization. This is an exciting time of growth and opportunity at the National Wildlife Federation and in the South Central Region, and this role is ideal for a creative self-starter seeking to contribute meaningfully toward the goal of uniting people to protect America's wildlife.
Duties will include:
- Assist the Operations Manager in implementing and tracking the overarching administrative processes of the [South Central Regional Center].
- Coordinate the efficient processing of all contract and grant agreements and invoicing, including appropriate approvals and financial tracking.
- Work with Operations Manager on assuring payments to vendors, processing gifts from funders, staff expense management, etc.
- Work with IT Department to maintain office technology and infrastructure.
- Collaborate with Program, Operations, Communications and Philanthropy staff to coordinate regional events, outreach, and engagement.
- Work with Philanthropy staff to support funder engagement, communication and acknowledgements, mailings, etc
- Maintain responsibility for the physical office space in [Austin, Texas], inclusive of administrative supplies and equipment and coordination with the building manager as needed
- Provide back up support as needed (and can be done remotely) for the Atlanta and New Orleans physical offices
Equity, Culture, and Engagement
- Assist and support in hiring, onboarding and retention practices with inclusion and equity at the forefront.
- Nurture strong, working relationships with the region’s Regional Executive Director, leadership team, and program staff to support the needs of the region and expand the team's relationship and collaboration with other internal departments and staff.
- Coordinate and participate in regional diversity, equity, inclusion, and justice initiatives.
- Work with national Equity & Justice teams to further develop learning opportunities and to identify equity best practices.
- Assist with development and communications tasks, supporting Communications and Philanthropy staff across the organization.
- Organize and assist with internal meetings, visits, retreats and special events and projects.
- Administrative experience, preferably with a nonprofit organization.
- College degree preferred, but not required.
- Strong interpersonal and communication skills.
- Ability to work well without direct supervision, managing multiple tasks at once.
- Strong organizational skills and the ability to juggle simultaneous work demands.
- Familiarity with Microsoft Excel and other Microsoft Office Suite applications.
- Ability to understand and contribute to the diversity, equity and inclusion initiatives set forth by the National Wildlife Federation.
- Strategic thinker, well organized communicator, and demonstrated ability to set goals and meet deadlines.
Your actions are expected to reflect the staff values of the National Wildlife Federation: collaboration, mindfulness, empowerment, inclusivity, and mission focus. Your competencies should include:
- Being motivated by values of equity and responsibility to those most marginalized.
- Consistently bringing a high level of empathy and social skills to work and interpersonal interactions.
- Actively seeks feedback, direction, and guidance from all team members and keeps staff informed of decisions that impact them.
- Being dedicated to advancing NWF’s internal equity transformation and compelling partners and allies to incorporate equity into their work; and
- Passion for and commitment to NWF's mission
Applicants are invited to learn more about National Wildlife Federation’s required equity competencies at https://www.nwf.org/About-Us/Careers.
Occasional travel within the Austin area, possible overnight travel 1-2 times/year.
Location and Work Mode:
The National Wildlife Federation is committed to a flexible and empowered work environment with an authentic community of care for all staff. In this position, the employee is expected to work fully from the South Central Regional Center in Austin, TX. Occasional remote work will be supported, in alignment with supervisor and further addressed in the staff member’s work agreement. For more information on Work Modes, please review the benefits section of our careers page: https://www.nwf.org/About-Us/Careers
Compensation and Benefits:
The salary range for this position $50,000-$55,000 annually, commensurate with experience.
We are proud of our designation by Mogul as a Top 100 Workplace with the Best Benefits, and by Forbes as one of America’s best small employers! We value work-life balance and a family-friendly atmosphere with flexible scheduling. We want you to be able to integrate work and personal life with attention to your self-care, so that your work schedule is not depleting. We offer benefits so you feel restored and fueled through the day and week.
We offer these supports to help manage your mental, emotional, and physical health:
- Paid time off: Vacation that starts off at three weeks accrual, unlimited wellbeing (this time can be used for physical, spiritual, emotional, cultural, religious or financial wellbeing for yourself, a partner, or family member – including pets), 10 holidays, and 3 floating holidays
- We close down for a paid winter break between December 25 to January 1 to recognize end of-year stress, and time for reflection, rejuvenation, and spending time with family.
- Up to 16 weeks of fully paid Family and Medical Leave
- Low-cost health, dental, and vision insurance options – all outpatient mental health is covered at in-network rates
- Therapist available at no cost
- Pet insurance and discount perk program
- Annual wellbeing allowance
In addition to your salary, we offer the following supports to your personal finances:
- Retirement plan with immediate match and vesting
- Annual year end retirement contribution
- Tuition Reimbursement
- Adoption and Surrogacy assistance
- Pet adoption stipend
- Student Loan management
Applicants are invited to learn more about National Wildlife Federation’s benefits package at https://www.nwf.org/About-Us/Careers.
Applications will be reviewed on a rolling basis. Candidates must submit a cover letter and resume.
For more information on our recruiting process, please review our Careers page: https://www.nwf.org/About-Us/Careers
We strive to increase diversity, equity, inclusion and justice (DEIJ) in all elements of our work and with our partners to support the interdependent needs of wildlife and people in a rapidly changing world. We recruit, employ, train compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law. We are proud to be an equal opportunity employer. Applicants are invited to learn more about National Wildlife Federation’s commitment to diversity, equity, and inclusion at nwf.org/equity.
We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job, therefore our job descriptions are guidelines, not hard and fast rules. Your experience, which may include paid and unpaid experience, including volunteer work, helps build the competencies and knowledge that translates to our openings. Diversity of experience and skills combined with passion is a key to innovation and a culture of excellence. Therefore, we encourage people from all backgrounds to apply to our positions.
Please let us know if you require accommodations during the application or interview process by reaching us at email@example.com or 703-438-6244.
If selected for this position, a background check will be conducted