Type of Job
Sep 19, 2023
About the job
Job Title: Operations Administrator
Department: Legal Department
Location: Sierra Club Oakland, CA Office
Reports To: Operations Manager
Context: At the Sierra Club, we believe in the power of interdependence. Together, we remain committed to the fight for a healthy climate built on a foundation of environmental, racial, economic, and gender justice – a future where all people benefit from a healthy, thriving planet and a direct connection to nature. As the climate crisis and deeply entrenched systemic racism all fuel injustice, we will continue to fight for a bold, transformational agenda that recognizes the interconnectedness between our planet, our humanity, and our future. By recognizing that our destinies are tied, we continue to name that all things are fundamentally connected, and the overlap between ecology, race, gender, and representative government will move to either advance our collective humanity or to oppress it. Sierra Club has close to 800 staff across the country and a network of 64 local chapters that are led and fueled by thousands of volunteers. We are also proud to be a unionized employer, with three labor unions representing more than half of our employees.
Scope: Sierra Club is seeking an Operations Administrator to provide operations support for the Environmental Law Program (ELP). This position will work directly with the Operations Manager and Legal Director to support the effective daily operations of The Environmental Law Program. The duties of this position will include administrative support, finance, event planning, confidential information, and a range of operational tasks.
Job activities include but are not limited to:
- Performs a range of operations and clerical duties. Maintains reimbursement processing, travel logistics, supply ordering, ELP email administration, mail pickup, program subscription management, and managing various spreadsheets for general program information.
- Supports Legal Director in coordinating communications with Advancement, and sends out case updates to amplify work done by the Environmental Law Program. Works with the Legal Director, Operations Manager, and Advancement to develop written materials about the law program. Administers other social media management as needed.
- Works with the finance department, the Operations Manager, and program staff to process invoices, execute task orders, create and update contracts with outside vendors, and track checks received. Tracks various campaign budgets and communicates spending with the Operations Manager and Managing Attorneys. Supports confidential budget updates by following internal guidelines and best practices
- Provides administrative support to the Law Program Director. This includes but is not limited to scheduling, processing expense reports, coordinating travel, and various other administrative tasks. May handle inquiries related to sensitive or confidential matters.
- Provides administrative support for the law student internship program. This includes communicating with law schools, maintaining internship and job postings, and coordinating intern/new hire application process, training, and events. Works with the People Department for initially onboarding all interns.
- Supports the Operations Manager in the planning and coordinating of events, trainings, and other meetings, including the creation of agendas, compiling meeting and training materials, taking notes, managing travel and event logistics, and providing technical support, as needed.
- Assists with ELP team problem solving. Identifies challenges, collaborates with ELP and appropriate staff to ensure matters are resolved using track systems and other management tools.
The successful candidate must demonstrate the following skills, experience and competencies:
- Computer skills: Experience with Microsoft Office (including strong familiarity with Excel and Word). Familiarity with G-suite plus general computer literacy and solid internet research skills required.
- Solid research, writing, oral communication, analytical, and interpersonal skills required.
- Ability to work successfully in teams and under own initiative, to handle multiple assignments simultaneously, and to make timely decisions.
- Equity Must Have: Committed to evolution. You are committed to continuously deepening and evolving your own understanding of systems of oppression through study, openness, and humility. And you easily recognize your own relationship to privilege and power, examining and shifting your behaviors as appropriate.
- Equity Must Have: Uplifting and additive. You see mistakes as opportunities for growth; problems as catalysts for solutions, and inspire others along the journey. You carry a constructive approach, can-do attitude, a sense of humor, and authentic kindness wherever you go.
- Excellent organizational skills and the ability to perform multiple tasks and adhere to deadlines.
Compensation and Benefits
The salary for this position is $62,000.
The Sierra Club offers a competitive salary package commensurate with skills and experience plus excellent benefits that include medical, dental, and vision coverage, and a retirement savings 401(k) plan.
This is a category 6 non-exempt non-represented confidential position.
Sierra Club values the expertise and talents of foreign nationals. Sierra Club sponsors both nonimmigrant and immigrant visas when certain criteria are met, based on immigration laws and organizational needs. Such sponsorship is at the discretion of the Department Head and Sierra Club People Department in consultation with the employee’s manager. The Sierra Club cannot guarantee the approval of a visa petition. The Sierra Club is an equal opportunity employer committed to workforce belonging.
The Sierra Club provides equal employment and advancement opportunities to all staff members. Employment decisions are based on merit, qualifications, lived experience and skills. The Sierra Club does not discriminate in employment opportunities or practices on the basis of race, color, creed, religion, national origin, immigration status, socioeconomic status, ancestry, age, size, sex, sexual orientation, gender, gender identity, familial status, veteran status, disability, AIDS/HIV status, medical condition, prior conviction, arrest history, traits historically associated with race, including, but not limited to, hair texture and protective hairstyles, or any other characteristic protected by law.
The Sierra Club values applicants who are people that identify as Black, Indigenous, and other minoritized groups; women; queer, transgender, gender non-conforming, and gender fluid people.