National Recruitment & Division Support Specialist
Type of Job
Oct 18, 2021
About the job
American Conservation Experience, a nonprofit Conservation Corps, provides professional development opportunities for young adults seeking to enhance their career experience. ACE's Emerging Professionals in Conservation (EPIC) program has a national reputation for providing young adults and recent graduates with hands-on, professional development individual placement opportunities to work alongside and under the guidance of agency mentors as they apply their knowledge of resource management on their path to becoming the next generation of resource and land managers. This ACE EPIC Team hosts projects primarily with the Bureau of Land Management and the US Forest Service, but our members also serve with the Bureau of Reclamation, California State Parks, and with a number of other non-federal agencies. Individual placement projects supported are wide ranging including but not limited to forest management, wildlife monitoring, environmental education, interpretation, trail work, historic preservation, physical sciences, GIS, and many more.
Job Title: National Recruitment and Division Support Specialist
Location: Salt Lake City, UT (ACE EPIC Headquarters) or Remote
Department/Division: EPIC Program, BLM & Forest Service Team
Status: Regular Full-Time, Salaried (Exempt)
Schedule/Hours: Full-time (Monday-Friday). 40 hours/week with additional hours as needed.
Reports To: Division Director, EPIC BLM/FS
Compensation: Starting annualized salary of $35,000 to $40,000, based on experience. This full-time position is eligible for a comprehensive benefits package that includes health, dental, vision and supplemental insurance, paid vacation, sick leave, designated holidays, and 401k retirement for qualified employees
The primary role of the National Recruitment and Division Support Specialist ("Specialist") is to ensure team, candidate, and partner needs are met through outreach, recruitment, and onboarding for ACE EPIC Positions. The Specialist will collaborate across the BLM/FS Team, other ACE division recruitment staff, and with the Division Director in the performance of this role.
The recruitment life cycle includes the development of position descriptions and materials, along with the sourcing, screening, and selection of applicants. Screening typically involves: reviewing applications, conducting interviews, and checking references. Onboarding responsibilities include providing, reviewing, soliciting, and managing member documents and information across our various systems. Further responsibilities will include tasks such as coordinating criminal history checks, managing uniform orders, responding, and assisting with travel logistics. Secondary responsibilities will evolve at the mutual discretion of the Division Director and the Specialist that meets both team needs and individual development goals.
Essential Functions and Responsibilities
With the support of the BLM/FS team, the Specialist will:
- Manage, facilitate and support candidate screening and selection processes.
- Support supplemental outreach efforts for agency specific recruitment.
- Assure timely and accurate onboarding of new hires, including initiating and receiving new hire employment paperwork, processing of criminal history checks and uniform orders, enrolling members into timesheet, grant, and database tracking systems.
- Collaborate with ACE's nationwide recruitment, member management, and marketing teams regarding outreach efforts including the development of materials and social media posts.
- Participate in relevant meetings, events, and trainings.
- Pending safe travel conditions, conduct site visits and attend offsite events, professional development conferences, and trainings.
- Adhere to ACE safety policies and procedures.
Required Experience and Qualifications
The ideal candidate for this position will have:
- Strong organizational skills, with the ability to maintain coordination of hundreds of applicants for positions nationwide, utilizing proprietary database tools.
- Effective time management skills, and the ability/desire to concurrently perform multiple deadline-driven tasks.
- Good written and oral communication skills.
- Sensitivity, understanding, and an ability to effectively interact with individuals (internal and external) from diverse cultural, socioeconomic, ability and ethnic backgrounds.
- A deep and continuing interest in pairing young people with professional development opportunities that match their interests and goals.
- The ability to think creatively and proactively.
- The ability to work independently and as part of a team.
- Strong computer management skills including experience or willingness to learn applicant tracking software and personnel databases, iOS, MS Office, Google Suite, and webinar platforms such as Zoom, or equivalents to these.
- A flexible personality and eagerness to engage the highly mobile and predominantly remote teams that make up ACE.
- Must be authorized to work in the U.S.
- Valid driver's license and an insurable driving record
- Proficient in English
- Ability to pass a federal criminal background check
- Willing to abide by ACE Policy and Federal Drug Free workplace policies and laws. ACE reserves the right to drug test at any time
- ACE Staff must verify that they are fully vaccinated for Covid-19 by the time they start their position or request a medical or religious exemption.
Physical Demands, Work Environment and Working Conditions
- Physical Demands: Requires frequent sitting, standing, walking, using hands to handle or feel, reaching with hands and arms, talks and hears. Manual dexterity required for use of computer keyboard/mouse and other office equipment. Occasionally required to stoop, kneel, climb stairs, and/or crouch (all physical demands are required with or without reasonable accommodations).
- Vision Requirements: Requires close, distance, peripheral and depth perception vision as well as the ability to focus.
- Weight Lifted or Force Exerted: Frequently lifts up to 10 lbs., occasionally lifts up to 25 pounds.
- Environmental: Mainly indoor, office environment conditions; indoor air quality is good and temperature is controlled.
- Noise Environment: Moderate noise such as in a business office with equipment and light traffic.
- Travel: This position may require domestic travel as needed.
To Apply: Please submit a resume and cover letter here describing your relevant project management experience and why you are a good fit for this position. Qualified applicants may be contacted directly to schedule an interview. All application materials must be submitted to be considered for this opportunity. For specific questions not answered above, please contact: ACE EPIC Division Director, Joel Baker at firstname.lastname@example.org Please indicate where you first learned about this position when you apply.
Application link: https://usaconservationstaff.applicantpool.com/jobs/669211.html
Deadline to apply: November 7, 2021
American Conservation Experience provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, American Conservation Experience complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.