Hueco Rock Rodeo Event Coordinator
El Paso, TX
Type of Job
Sep 22, 2023
About the job
at The American Alpine Club
Reports To: Director of Community Programs
Location: El Paso, TX (possibility of remote)
Pay Range: $1,000 - $1,500
Priority will be given to contract proposals received before Friday, October 6, 2023.
The AAC is searching for an event contractor for the 2024 Hueco Rock Rodeo in El Paso, TX. Event contractors work with the AAC to help plan and execute individual events that bring together communities and promote education and conservation in accordance with the mission and vision of the AAC. The Hueco Rock Rodeo is tentatively scheduled for February 17-19, 2024.
As the Event Coordinator, your responsibilities include:
- Collaborating with the Events Manager and Director of Community Programs to refine goals and timelines.
- Executing the event, including tracking to budget, expense reporting, event preparation, days-of, clean-up, and follow-up reports.
- Organizing the Hueco Rock Rodeo competition and securing shuttle transportation.
- Organizing a stewardship component of the Hueco Rock Rodeo in conjunction with the Park or the Hueco Rock Ranch.
- Acting as the primary point of contact for local stakeholders in concert with AAC staff.
- Securing food and entertainment.
- Hiring/renting and managing audio-video needs.
- Coordinating with the AAC’s Corporate Partners, event sponsors, and vendors to achieve stated goals and assist in their needs.
- Obtaining all necessary permits.
- Executing a comprehensive regional marketing plan, developed by the AAC Communications and Marketing team, that is compliant with the AAC mission and brand guidelines that includes print, web, and social media channels.
- Building and maintaining a positive working relationship with the community and stakeholders.
- Recruiting and managing event volunteers.
- Additional responsibilities as assigned by the Event Manager that reasonably fall within the scope of this contract.
You are a strong fit for this role if you:
- Are committed to the AAC mission, and model our core values at all times.
- Are able to communicate effectively among a diversity of lived experiences and identities.
- Are involved with the local climbing community.
- Are experienced and comfortable working within and meeting deadlines.
- Experience with volunteer management.
- An acute attention to detail.
- Basic knowledge of event or project management, including tracking to budget.
- Possess a passion for the climbing community and a desire to represent a diverse group of climbers.
- Competency with Google Suite.
- Experience with InDesign, Adobe Suites, CRM platforms a bonus.
50% Desk work – Typical office work on a computer utilizing GSuites, Slack, Zoom, and other computer-based programs, as well as placing phone calls.
50% Physical work – This position requires significant time moving about the Hueco Rock Ranch, including stairs, dirt trails, gravel roads, and will require movement of boxes (inventory), event set up including staking out tent sites, helping set up tents.
How to Apply
All who love the AAC mission are encouraged to apply, including people of color, Black, Indigenous, transgender, and non-binary people. Apply online. No phone calls or emails, please. The AAC is an equal opportunity employer. Your gender, religion, sex life, skin color, first language, marital status, and size and ability of your body do not factor into employment decisions here.
About the AAC
Founded in 1902, the American Alpine Club (AAC) is committed to serving the climbing community. Throughout the years, we’ve listened to climbers’ needs and created resources and solutions so our entire community can thrive. That’s why we offer grants, our unique rescue benefit and medical expense coverage, and memorialize and archive climbing history in North America’s largest climbing library and the American Alpine Journal. We bring together climbers from all over the country with our events, campgrounds, and volunteer network. We’re breaking down barriers to climbing and resourcing climbers who have lost loved ones to this often dangerous sport. Daily, we work to protect and advocate for our climbing landscapes and public lands nationally and locally. And we’re educating climbers with our robust accident analysis in Accidents in North American Climbing. United We Climb.