Grants Compliance Manager
Type of Job
May 11, 2022
About the job
Background MADRE is an international women's human rights organization and feminist fund that partners with community-based women's groups in Africa, Asia and the Pacific, Latin America and the Caribbean, and the Middle East who face war and disaster. MADRE works towards a world in which all people enjoy the fullest range of individual and collective human rights; resources are shared equitably and sustainably; women participate effectively in all aspects of society; and people have a meaningful say in decisions that affect their lives.
MADRE offers a comprehensive model of support to our grassroots partners using three interconnected strategies—grantmaking, organizational strengthening, and legal advocacy—to meet urgent needs and create opportunities for women and girls in marginalized communities to assert their agency and voice.
Using these strategies, MADRE provides long-term and flexible financial and direct service support to community-based women’s and girls’ groups who are largely under the radar of traditional philanthropy and/or where conflict or disaster have rendered them difficult to fund and challenging to reach. We work at the intersection of three program areas—Ending Gender Violence, Advancing Climate Justice, and Building a Just Peace—and across five priority communities who are disproportionately marginalized: young women and girls, Indigenous women, Afro-descendant women, LGBTIQ people, and people with disabilities.
The first grant maker to hundreds of organizations, in MADRE’s nearly 40-year history, we have disbursed over $56 million in grants and in-kind support to organizations across the globe.
MADRE seeks a motivated and organized candidate to fill the position of Grants Compliance Manager.
Reporting to MADRE’s Director of Grants Compliance and Regulatory Affairs, the Grants Compliance Manager will support the management of MADRE’s growing portfolio of government and large institutional grants. This dynamic role requires organization and coordination across MADRE’s Grantmaking, Policy and Advocacy, and Finance teams, as well as MADRE’s grassroots partners, to successfully meet the grants compliance and management needs of MADRE staff and partners, and the external needs and requirements of MADRE’s government and large institutional funders.
The Grants Compliance Manager will not be responsible for supervising Employees; however, they will be overseeing projects and need to function in a manner consistent with leadership expectations of a manager as outlined in the job description.
Scope of work under this position are to:
Grant Proposal Development:
● Manage the workflow and contribute to the development and submission of proposals for large government and institutional grants including: creating and tracking timelines and deadlines for the drafting,, review, and completion of proposal pieces; gathering detailed information from MADRE and partners to assist with drafting narratives, budgets, monitoring and evaluation (M&E) plans, and other required submission documents; securing necessary approvals, and; submitting completed proposals on time.
Monitoring, Evaluation, and Reporting:
● Help design and conduct MADRE-led grant project M&E activities with partners and project stakeholders
● Manage the implementation of M&E plans and activities of MADRE’s partners and consultants and ensure their timely data collection and submission of narrative and financial progress reports to MADRE
● Create and maintain grant project profiles in MADRE’s M&E database, LogAlto, and regularly update profiles with grant project data collected by MADRE and partners
● Draft periodic reports of MADRE and partners’ grant-funded activities and progress to project funders and submit completed reports on time
Capacity Building and Technical Assistance:
● Provide technical assistance on project and financial management, M&E and reporting, and other topics to MADRE staff and partners
● Plan and manage logistics for grant-sponsored trainings and workshops with partners and other stakeholders
● Prepare organizational, country and partner-level risk assessment in countries where grant-sponsored activities take place
Grants Compliance and Management:
● Manage the preparation, roll-out of, and adherence to grant administrative and implementation plans
● Perform research on agency rules and regulations and develop facility with funder requirements in grant-related materials (e.g. grant award notifications, federal circulars)
● Manage the proper procurement of grant-related goods and services in accordance with funder and MADRE procurement policies
● Maintain comprehensive and organized grant files
● Manage accounts of funder proposal and reporting portals, including SAMS Domestic, System for Award Management (SAM), and grants.gov, among others
● Support the Director of Grants Compliance and Finance team in preparing for government and large institutional donor site visits and internal control reviews of MADRE and partners
● Develop and manage contracts and payments to consultants working on government and institutional grants
● Coordinate translation of financial receipts, correspondence, and other documents
● Collect and review financial documentation and correspondence to ensure spending is consistent with approved budgets and funder policies
● Represent MADRE in government funder sponsored events and training, as needed
● Assist MADRE’s Grantmaking team with the coordination of sub-grants to MADRE’s grassroots partners, including drafting partner scopes of work and subgrant budgets, and assisting with the development of funder-compliant contracts, as needed
● Manage the work of interns and project consultants, as needed
● Perform other relevant tasks as assigned
● Demonstrated commitment to human rights and MADRE’s mission
● Master’s Degree (or equivalent) in human rights or a related social science field required; 5 years of relevant experience along with a bachelor’s degree is acceptable in lieu of M.A.
● Experience working on government grants highly desired
● Experience using Excel to prepare budgets, reconciliations, and reports
● Knowledge of monitoring and evaluation and project/program management
● Comfort providing support, technical assistance, and guidance to colleagues and external partners
● Ability to handle new challenges and to work independently
● Strong organizational and time management skills. Must be very detail oriented
● Ability to multitask, work under pressure, and problem-solve
● Excellent oral and written communication, writing and editing skills
● Willingness to travel internationally
● Experience with impact evaluation software and comfort using new technology is a plus, but not required
● Fluency in Arabic is a plus, but not required
Position Location: This position is currently remote but will require weekly time in our New York office for meetings and operational duties, once the pandemic subsides. Eligibility to work in the United States is required.
• Salary: $80,000
• Benefits: Comprehensive benefits package offered that is robust, inclusive, and progressive.
Application Process: To apply to this exceptional and rewarding opportunity, please submit Cover Letter, Resume, and two references to: CAtlas@madre.org. Applications will be accepted until the position has been filled. Email Subject Line: Grants Compliance Manager.
MADRE is an Equal Employment Opportunity employer, and is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion.
People of color, people with disabilities, LGBTIQ people, veterans and women are all especially encouraged to apply. We take pride in our pluralistic community and continue to seek excellence through diversity and inclusion.
Studies have shown that women, nonbinary folks, and People of Color are less likely to apply for jobs unless they believe they meet every single one of the qualifications as described in a job description. MADRE is committed to building a diverse and inclusive organization and we are most interested in finding the best candidate for the job. That candidate may be one who comes from a background less traditional to our field of work, and that’s okay. We would strongly encourage applications, even if every one of the qualifications described are not met.