Equity and Justice Administrative Assistant
Type of Job
Apr 5, 2022
About the job
Founded in 1936, the National Wildlife Federation has grown into America's largest and most trusted grassroots conservation organization with 52 state/territorial affiliates and more than six million members and supporters. The mission of the National Wildlife Federation is to unite all Americans to ensure wildlife thrive in our rapidly changing world. The National Wildlife Federation believes that in order to save wildlife and ourselves, we need to ensure that all Americans have access to clean air and water, safe communities, easy and equitable access to nature, and protection from the ravages of climate change. These basic needs, equally necessary and urgent for all people, are foundational to bringing the conservation movement and ethos into the 21st century.
To support out mission, the National Wildlife Federation is seeking an Equity and Justice Administrative Assistant to ensure the effective and efficient operations of the Equity and Justice team. This position reports into, and supports, the Executive Vice President (EVP) of Equity and Justice and represents the EVP with internal and external audiences. This position develops and manages division-wide systems and assists Equity and Justice department leads with administrative work as needed. This position is trusted with high-level and confidential information and has an important voice in the inclusive and strategic management of the team. There is no expectation of regular in-office work, so this position may be fully remote.
Principal Duties (major areas of responsibility):
- Coordinate administrative and logistical functions of Equity and Justice meetings, including: Equity and Justice team; Board Diversity, Equity, Inclusion and Justice committee; Employee Resource Group Leads; Black, Indigenous and People of Color Organizing Group, Racial Equity Transformation Team; and Change Agent Working Group. Plan meetings; develop, assemble and distribute meeting materials; and draft meeting minutes and summaries of outcomes and other actions
- Facilitate bi-weekly meetings of the Equity and Justice team; compose agendas; develop, assemble and distribute meeting materials; and draft meeting minutes and summaries of outcomes and other actions
- Support communication between EVP and other executives and staff across the organization, promoting two-way communication and information sharing while safeguarding confidentiality and exercising discretion in maintaining an effective orientation around top priorities and key deliverables on the EVP’s plate. Monitor calendar appointments, and ensure no overlapping or competing appointments, and sufficient time between appointments.
- Facilitate the efficient utilization of the EVP’s time and energy through the development and coordination of a manageable calendar of appointments, meetings, and engagements, with responsibility for planning and coordinating travel and logistics and assisting in the development of materials and other collaterals
- Provide logistical support to NWF’s Equity and Justice work with outside consultants, including scheduling meetings, and agenda development.
Community of Care
- Approach all work with a focus on rest and community care, and support the team to stay accountable to this priority.
- Demonstrate a commitment to help NWF become an anti-racist organization. The position is self-aware and models an inclusive and equitable work culture.
- Dedicate time and energy to ongoing equity work and growth and collaborate with team members to help them develop in this area.
- Six months of administrative work experience or equivalent project management experience
- Highly organized, strong attention to detail
- Able to work independently and collaboratively, with a prioritization on practicing self-care and building a community of care
- Strong critical thinking skills, excellent written and oral communication skills
- Knowledge of history of US race relations required
Self-awareness and learning
- Aware of positional power and privilege (both personally and professionally) and its attendant impacts
- Acknowledges when mistakes are made and harm is done; works to repair relationships
Authentic Relationships and Community Partnerships
- Proactively builds and sustains robust, authentic, productive working relationships with colleagues and community partners across race and other group identities.
- Recognizes the value in setting up a clear and inclusive process, which centers relationship building and co-creation.
Open and Direct Communication
- Strong written and verbal communications skills with experience setting agendas and leading meetings
- Openly holds space and invites others into conversations around equity, welcoming of constructive feedback
- Communicates clearly, honestly, and authentically with colleagues. Uses clear and precise language when referring to equity and justice concepts. Seeks out feedback and avoids jargon.
- Sets and negotiates boundaries regularly.
- Cultivates empathy, welcomes multiple perspectives and ambiguity
- Grounds innovations in ideas of solidarity and mutuality, recognizing the wisdom of collective action and the need to center people who are most impacted
Equity Analysis and Action
- Clearly and consistently articulates an advanced understanding of equity across social groups and structural racism
- Connects this understanding of history, power, privilege, and oppression to agenda setting, facilitation, and other communications
- Experience assessing and tracking qualitative and quantitative data
Travel will occasionally be required to regional offices, senior staff retreats, NWF board meetings, and conferences. Anticipate 10-15 nights per year, whenever travel begins to resume safely.
The National Wildlife Federation closely follows the 2019 Novel Coronavirus Disease and has implemented processes that promote the safety of our employees, candidates, and communities. Because the health of our employees and candidates is a top priority, we conduct our hiring process virtually via phone or video until further notice. We are currently starting our positions as remote, and are continuing to explore what our future of work will be moving forward. Proof of vaccination will be required to join the National Wildlife Federation.
Compensation and Benefits:
The starting salary for this position is $55,000 per year.
We are proud of our designation by Mogul as a Top 100 Workplace with the Best Benefits in 2021! We value work-life balance and a family-friendly atmosphere with flexible scheduling. We want you to be able to integrate work and personal life with attention to your self-care, so that your work schedule is not depleting. We offer benefits so you feel restored and fueled through the day and week.
We offer these supports to help manage your mental, emotional, and physical health:
- Paid time off: Vacation that starts off at three weeks accrual, unlimited wellbeing (this time can be used for physical, spiritual, emotional, cultural, religious or financial wellbeing for yourself, a partner, or family member – including pets), 10 holidays, and 3 floating holidays
- We close down for a paid winter break between December 25 to January 1 to recognize end of-year stress, and time for reflection, rejuvenation, and spending time with family.
- Up to 16 weeks of fully paid Family and Medical Leave
- Low-cost health, dental, and vision insurance options – all outpatient mental health is covered at in-network rates
- Therapist available at no cost
- Pet insurance and discount perk program
- Annual wellbeing allowance
In addition to your salary, we offer the following supports to your personal finances:
- Retirement plan with immediate match and vesting
- Annual year end retirement contribution
- Tuition Reimbursement
- Adoption and Surrogacy assistance
- Pet adoption stipend
- Student Loan management
Applicants are invited to learn more about National Wildlife Federation’s benefits package at https://www.nwf.org/About-Us/Careers.
Applications will be reviewed on a rolling basis. Candidates should submit a cover letter and resume.
We strive to increase diversity, equity, inclusion and justice (DEIJ) in all elements of our work and with our partners to support the interdependent needs of wildlife and people in a rapidly changing world. We recruit, employ, train compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law. We are proud to be an equal opportunity employer. Applicants are invited to learn more about National Wildlife Federation’s commitment to diversity, equity, and inclusion at nwf.org/equity.
We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job, therefore our job descriptions are guidelines, not hard and fast rules. Your experience, which may include paid and unpaid experience, including volunteer work, helps build the competencies and knowledge that translates to our openings. Diversity of experience and skills combined with passion is a key to innovation and a culture of excellence. Therefore, we encourage people from all backgrounds to apply to our positions.
Please let us know if you require accommodations during the application or interview process by reaching us at firstname.lastname@example.org or 703-438-6244.
If selected for this position, a background check will be conducted.