Capital Projects Coordinator
Seattle, WA, United States
Type of Job
$27.75 - $31.25
Sep 29, 2023
About the job
Posted: Open to internal and external applicants
Reports to: Capital Projects Manager
Status: Full-time, hourly, benefitted position
Hours of work: Standard Monday–Friday workweek, 8am–5pm. Occasional need for weekend or after-hours work as related to events and other projects. This position will work four days onsite and may work from home one day per week.
Date needed: ASAP
Posting expires: Open until filled
The Seattle Aquarium, a leading marine conservation organization, is looking for a Capital Projects Coordinator to join the capital projects team. The Capital Projects Coordinator contributes to the success of the department by assisting in the planning, execution and closeout of projects at the Seattle Aquarium. This includes managing small to medium projects as well as sub-projects of the Seattle Aquarium’s campus expansion and long term master plan. Additionally, this position will take an active role in management of the Capital Projects department workflow and administration.
· Assist in the management of capital projects. For example: manage project assets and key documents, assist with budget management and tracking, document and track project decisions and communications, take the lead on internal management of tracking of change orders and RFIs, organize construction site tours.
· Manage small to medium projects. For example: source and manage fabricators and vendors, manage sub-contractors, organize large and complex project meetings (design charettes, exhibit development sessions and capital project coordination/planning meetings), manage sub-projects of larger efforts and capital projects.
· Assist with department workflow, communication and administration. For example: schedule, attend and document board committee and other meetings, asset tracking, and research.
· All Aquarium staff and volunteers are expected to participate in advancing and integrating into their work Diversity, Equity, Inclusion, and Regenerative practices in alignment with our S.A.L.I.S.H. Values.
· Other duties as assigned.
Skills and experience:
We will consider various combinations of relevant experience and education to meet minimum requirements.
- High school diploma plus 1-3 years of administrative work experience or post-secondary education, or equivalent. Or, 2-4 years of experience in project management, program management, construction management or similar field.
- Experience in the field of museum, aquarium or zoo design and construction projects desirable.
- Ability to understand complex project documents including contracts, drawings, material specifications, budgets and schedules and/or demonstrated interest and capacity to develop additional skills as needed to support capital project work.
- Lifelong learner. Enjoys exploring new concepts and fields. Actively pursues new knowledge, ideas and professional development. Is comfortable asking questions.
- Is able to manage ambiguity and can complete tasks with partial information.
- Able to exercise personal judgement. Identifies and elevates issues to managers and co-workers appropriately. Can manage a workload that includes multiple tasks of varying importance and urgency that are assigned with a variety of lead times
- Comfortable with, and capable of, communicating in a variety of methods (written, verbal, non-verbal) within all levels of an organization. Able to adapt personal communication styles to the needs of the audience.
- The tenacity and drive to inject value and create solutions. Seeks to identify and remove friction points in the workplace.
- Strong problem-solving skills. Pursues work with rigor. Takes pride in balancing multiple priorities to find the right solution.
- Familiarity with, or ability to rapidly gain working knowledge of, technical, project management and construction related software platforms such as AutoCAD, Procore, BlueBeam, Smartsheet, MS Project, etc.
- Working knowledge of Microsoft Office Suite
- Demonstrates an understanding of the Aquarium’s Mission and Values, including Regenerative and Equity work.
- Prolonged periods of working at a desk, onsite at Aquarium and at the construction site as needed.
- Lifting 25lbs – regularly accessing and moving project materials such as drawing sets, etc.
· Majority of work is performed in a normal office setting at a computer workstation for the duration of your shift; Semi-private work area when working onsite.
· Frequent interruptions working in a shared space; walking, standing, sitting for extended periods of time.
· Exposure to elements as employees are located in campus environment with multiple buildings, outdoor and semi-covered areas.
· This position will regularly enter the construction site, as needed, requiring appropriate PPE (will be provided).
· Ability to climb stairs and move through a construction site. May be required to occasionally climb ladders or enter confined spaces, training provided.
· Must be flexible for occasional evening, early morning or weekend hours in support of projects.
Salary and benefits: $27.75 - $31.25, Dependent on experience. Please include salary expectations in your materials. Full-time staff are eligible for the Seattle Aquarium’s comprehensive benefits package to include medical, vision, dental, an employer-funded health reimbursement account, medical and dependent care flexible spending accounts, life insurance, long-term disability, 403b retirement fund with employer match, access to a subsidized ORCA pass, a Seattle Aquarium Family Plus membership and generous paid time off.
How to apply: The Seattle Aquarium is committed to expanding a diverse, equitable, and inclusive conservation movement. We are invested in building an Aquarium with a wide variety of backgrounds, identities, languages, cultural ways of knowing, and life experiences. We know research shows that society has conditioned communities of color, trans and gender non-conforming people, immigrants, people with disabilities, and other marginalized candidates to more frequently not apply to a job because they don’t feel that they meet all of the qualifications listed even if they are qualified. If you meet some of the requirements and you are passionate about our mission and our ocean, we encourage you to apply and look forward to learning more about you.
Interested candidates should upload a résumé to our online application to be considered. Application review will begin immediately.
Please let us know if you require a reasonable accommodation to apply for this job by emailing us at email@example.com.
Note: If offered the position, candidates must pass a background check. Conviction record is not an automatic disqualifier; we are a second chance employer.
About the Seattle Aquarium:
The Seattle Aquarium is a respected authority on Puget Sound, the Salish Sea and the world’s one ocean. Our passionate staff increases awareness and drives the change needed to preserve and protect our marine environment by providing an inspiring visitor experience, engaging daytime and evening events, conservation education programs for people of all ages and backgrounds, community outreach to marginalized populations, research that advances understanding of animals in our care and their counterparts in the wild, advocacy and policy work, an award-winning volunteer program, high-impact marketing and communications, and more.
Our values, developed in conjunction with our staff, include commitments to adopting and promoting sustainable practices, creating awe-inspiring experiences, constantly learning and improving, fostering an inclusive community, maintaining scientific credibility through evidence-based practices and honoring our unique place by using our location and history as a lens for larger understanding.
Proudly accredited by the Association of Zoos & Aquariums, we’re among the top 10 aquariums in the U.S. by attendance, and we welcome over 850,000 people each year. Guided by our mission of Inspiring Conservation of Our Marine Environment, we’re working to substantially increase our conservation impact by expanding our campus with a new building, the Ocean Pavilion. Learn more at SeattleAquarium.org.
We anticipate the following recruiting schedule for those candidates who are selected for consideration. The following dates are preliminary and subject to change. We will work with candidates to set interview dates. If hired, relocation assistance is not available.
· Application deadline: Open until filled.
· Interviews completed by mid-November 2023.
· Start date: ASAP.