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Benefits Specialist

Job Location

Reston, VA


Type of Job



$55,000 - $65,000

Published By

Publisher Name

Published Date

Mar 2, 2022

About the job

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Founded in 1936, the National Wildlife Federation (NWF or Federation) is America's largest and most trusted grassroots conservation organization with 52 state/territorial affiliates and more than six million members and supporters, including hunters, anglers, gardeners, birders, hikers, campers, paddlers, and outdoor enthusiasts of all stripes. The Federation's mission is to unite all Americans to ensure wildlife thrive in our rapidly changing world through programming focused on conserving wildlife, restoring habitats and waterways, expanding outdoor opportunities, connecting children with nature, and addressing the causes and consequences of climate change.


To support our mission, we are seeking a Benefits Specialist based at NWF’s Headquarters in Reston, VA (due to COVID-19 all NWF employees are working remotely until further notice). The Benefits Specialist is responsible for providing comprehensive benefits and HR to support NWF sponsored benefits in the following functional areas: benefits, payroll, onboarding and policy implementation. In this role you will also provide project management support to the Associate Vice President, Total Rewards and senior HR staff. This position will work closely with all HR staff to ensure high quality customer service is delivered.


Principal Duties (major areas of responsibility):




  • Serves as the subject matter expert for NWF benefits
  • Conducts research to resolve escalated employee benefits issues and documents escalated issues for AVP, Total Rewards and external vendors
  • Creates and maintains employee benefits announcements and publications
  • Coordinates the development of clear communications to educate and inform all staff on benefit plan provisions. Participates in the onboarding of new employees
  • Maintains benefit communication systems including but not limited to: Benefit Handbook, Supersite for Benefit Admin System, HR Updates page
  • Supports AVP, Total Rewards with procurement, selection and monitoring of third-party vendors
  • Provides benefits support and acts as a liaison between insurance carriers and benefit advisors
  • Advises on employee questions pertaining to the NWF Employee Benefit Program
  • Tracks and administers Family Medical Leave and Leave of Absence requests to include tracking hours, processing biweekly timesheets and communication with staff
  • Manages Voluntary Benefits/Supplemental Programs including SmartBenefits, Bicycle Commuter Subsidy, Voluntary Supplemental Life Insurance and other voluntary benefits. This includes development and maintenance of vendor relationships, facilitation of employee education, enrollment and invoicing.
  • Tracks benefit budget and works with AVP, Total Rewards to complete reconciliation process at fiscal year-end
  • Manages Retiree Benefit Invoicing and Payment Tracking process; compiles and tracks FAS106 figures for Actuaries
  • Manages Tuition Reimbursement Program
  • Manages Wellness Program
  • Completes bi-weekly, monthly, ad-hoc reports for benefit evaluation and administration
  • Processes monthly invoices for NWF Benefit Program and ensures payment for all insurance plans
  • Manages Benefit Administration System, Web Benefit Designs (WBD)
  • Manage the annual open enrollment process


HRIS Management:


  • Maintains HRIS system including but not limited to: payroll changes, new employee setup and employee benefit plan recordkeeping
  • Creates and analyzes ad-hoc and standard HR reports using various query tools
  • Researches and resolves data issues/errors, to ensure integrity of data
  • Responds to day-to-day system questions, reporting needs, and user troubleshooting


HR Administration:


  • Manages records maintenance for HR Department including personnel, benefit program and historical files
  • Serves as project manager for HR budget including coordinating annual budgeting process, monthly reconciliation and projection; regularly reports to HR accurate budget status; acts as liaison to finance to ensure accurate tracking of HR budget
  • Processes HR Department Invoices in invoicing system
  • Processes expense reports for HR Department Senior Staff
  • Assists in the implementation of employee programs including; oversight of NWF’s Service Award Program which includes developing annual budget for service awards and ensuring award offerings provided to recipients remain current
  • Coordinates inter-departmental communication on employment matters; processes employment verifications, unemployment claims, and facilitates and coordinates separation process
  • EEO-1 reporting as well as various state EEO-1 reporting and Pay Data Collection
  • Responsible for maintaining up-to-date employee handbook


Minimum Experience:


  • Three years of progressive benefit administration experience
  • College Degree with coursework in human resources or other related field or equivalent experience


Minimum Skills:


  • Ability to build effective relationships at all levels of the organization.
  • Strong attention to detail
  • Strong organization and time management skills; excellent oral and written communication skills.
  • Ability to work confidentially at all times


NWF Values:


Your actions are expected to reflect the staff values of the National Wildlife Federation: collaboration, mindfulness, empowerment, inclusivity, and mission focus. Your competencies should include:


  • Being motivated by values of equity and responsibility to those most marginalized;
  • Consistently bringing a high level of empathy and social skills to work and interpersonal interactions;
  • Being committed to deepening an environmental justice approach in policy priorities, program development and partner engagement;
  • Actively seeks feedback, direction, and guidance from all team members and keeps staff informed of decisions that impact them;
  • Being dedicated to advancing NWF’s internal equity transformation and compelling partners and allies to incorporate equity into their work; and
  • Passion for and commitment to NWF's mission


Compensation and Benefits:


This position pays between $55,000 - $65,000 annually, dependent upon qualifications and experience.


We are proud of our designation by Mogul as a Top 100 Workplace with the Best Benefits in 2021! We value work-life balance and a family-friendly atmosphere with flexible scheduling. We want you to be able to integrate work and personal life with attention to your self-care, so that your work schedule is not depleting. We offer benefits so you feel restored and fueled through the day and week.


We offer these supports to help manage your mental, emotional, and physical health:


  • Paid time off: Vacation that starts off at three weeks accrual, unlimited wellbeing (this time can be used for physical, spiritual, emotional, cultural, religious or financial wellbeing for yourself, a partner, or family member – including pets), 10 holidays, and 3 floating holidays
  • We close down for a paid winter break between December 25 to January 1 to recognize end of-year stress, and time for reflection, rejuvenation, and spending time with family.
  • Up to 16 weeks of fully paid Family and Medical Leave
  • Low cost health, dental, and vision insurance options – all outpatient mental health is covered at in-network rates
  • Therapist available at no cost
  • Pet insurance and discount perk program
  • Annual wellbeing allowance


In addition to your salary, we offer the following supports to your personal finances:


  • Retirement plan with immediate match and vesting
  • Annual year end retirement contribution
  • Tuition Reimbursement
  • Adoption and Surrogacy assistance
  • Pet adoption stipend
  • Student Loan management


Applicants are invited to learn more about National Wildlife Federation’s benefits package at


COVID Consideration:


The National Wildlife Federation closely follows the 2019 Novel Coronavirus Disease and has implemented processes that promote the safety of our employees, candidates, and communities. Because the health of our employees and candidates is a top priority, we conduct our hiring process virtually via phone or video until further notice. We are currently starting our positions as remote, but will transition to onsite work when our offices re-open, expected to be in 2022. Proof of vaccination will be required as a condition to join the National Wildlife Federation.




Applications will be reviewed on a rolling basis. Candidates must submit a cover letter and resume.


We strive to increase diversity, equity, inclusion and justice (DEIJ) in all elements of our work and with our partners to support the interdependent needs of wildlife and people in a rapidly changing world. We recruit, employ, train compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law. We are proud to be an equal opportunity employer. Applicants are invited to learn more about National Wildlife Federation’s commitment to diversity, equity, and inclusion at


We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job, therefore our job descriptions are guidelines, not hard and fast rules. Your experience, which may include paid and unpaid experience, including volunteer work, helps build the competencies and knowledge that translates to our openings. Diversity of experience and skills combined with passion is a key to innovation and a culture of excellence. Therefore, we encourage people from all backgrounds to apply to our positions.


Please let us know if you require accommodations during the application or interview process by reaching us at or 703-438-6244.


If selected for this position, a background check will be conducted.

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