Anywhere; East Coast preferred
Type of Job
$78,000 - $83,000
Jun 10, 2022
About the job
Job Title: Advancement Specialist
Department: Office of Advancement
Location: Washington, DC; Remote (Eastern time zone preferred)
Reports To: Chief Advancement Officer
Context: At the Sierra Club, we believe in the power of togetherness. Together, we remain committed to the fight for a healthy climate built on a foundation of environmental, racial, economic, and gender justice – a future where all people benefit from a healthy, thriving planet and a direct connection to nature. As the climate crisis and deeply entrenched systemic racism all fuel inequity, we will continue to fight for a bold, transformational agenda that recognizes the interconnectedness between our planet, our humanity, and our democracy. By recognizing that our destinies are tied, we continue to name that all things are fundamentally connected, and the overlap between ecology, race, gender, and representative government will move to either advance our collective humanity or to oppress it.
Sierra Club is comprised of staff across the country and a network of local chapters that support our grassroots engagement. We are also proud to be a unionized employer, with two labor unions representing more than half of our employees.
Scope: The Advancement Specialist (AS) manages a wide variety of executive coordination functions primarily for the Chief Advancement Officer (CAO) and the Deputy Chief Advancement Officer, Major Gifts (Deputy CAO, MG). The person in this role serves as a liaison to the staff in the Advancement Department and senior leadership across the organization, as well as members of the Board of Directors for Sierra Club and the Sierra Club Foundation, the National Advancement Council (NAC) of the joint boards, and the
Sierra Club 2030 Campaign Cabinet. The AS is also responsible for project management of select initiatives across the department and across the 23-person Major Gifts team.
Job activities include but are not limited to:
Provides administrative support to Chief Advancement Officer (CAO) and Deputy CAO, Major Gifts (25%)
- Manages the CAO and Deputy CAO’s calendars, resolving scheduling conflicts and adjusting daily schedules to manage competing priorities for maximum efficiency.
- Drafts, proof-reads and copy edits tailored internal and external communications and reports.
- Coordinates all meeting logistics, agendas and makes travel arrangements.
- Takes meeting notes and creates contact reports for meeting notes, calls, and emails in Salesforce.
- Handles timesheets, expenses and various other confidential information and administrative tasks.
Plans and coordinates communication and meetings with key Sierra Club leaders and supporters (25%)
- Assists in the development of communication materials and presentations to the Board of Directors for Sierra Club and the Sierra Club Foundation and other key leaders and supporters.
- Provides logistical meeting support for the Sierra Club 2030 Campaign Cabinet, National Advancement Council (NAC) of the joint boards, and other key supporter and volunteer fundraising constituencies.
- Supports principal gift stewarding efforts as they relate to securing six-figure-plus gifts, including generating reports and analyzing key information to create clear, concise, and error-free strategic meeting briefs.
Assists with managing the overall business operations for the Advancement Department (50%)
- Manages department-wide annual calendar, email listservs, and contact lists.
- Coordinates the department “Getting-to-Know-You” and “Brunch-and-Learn” programs.
- Supports the department Equity Implementation Team.
- Facilitates bi-annual department-wide survey administration and reporting.
- Plans departmental meetings, trainings, retreats, celebrations, and a limited number of events.
- Supports department-wide requisition of supplies, scheduling of and note-taking during recurring meetings for the department, and similar activities.
- Maintains Office of Advancement contact list and other department information.
- Works closely with the Assistants in the Advancement Department, as well as across the Executive Office to ensure that all support needs of the Department are handled quickly and efficiently.
The successful candidate must have the following skills and experience:
- Experience in an executive assistant role with demonstrated success managing a high volume of priorities with discretion. Strong organizational skills and effective written and verbal communicator. Sound judgment so that senior managers’ needs can be assessed and addressed to maximize effectiveness and manage time wisely.
- Experience researching individual and institutional donor prospects using a variety of strategic resources to create clear and concise documents tailored by purpose.
- Experience planning and executing events such as small conferences, meetings, and high-profile gatherings.
- Demonstrated experience interacting cooperatively and effectively with a wide range of groups. These include high-net-worth individuals, executives, the general public, staff, and volunteers. Uses tact and diplomacy in dealing with confidential or emotionally charged matters.
- Proven track record of working independently. Able to work with little in-person oversight to consistently meet deadlines while also producing high-quality work products. Has a demonstrated proactive, solutions-oriented approach to problem-solving.
- Equity Analysis and Practice. You demonstrate awareness of your group identities and how they have shaped your life and experiences at work. You have an analysis of how racism and other forms of oppression in society impact relationships, systems and culture. You work effectively with colleagues across group identities and position/role.
The strongest candidates will also demonstrate the following experience, skills and competencies:
- Experience using a customer relationship management tool like Salesforce (ideally) to report, compile, and enter system data.
- Experience using workplace management tools like Workday and Concur (ideally) to manage employee information and expenses.
- Success leading team building in a remote work environment.
Compensation and Benefits
The salary range for this position is $78,000 - $83,000.
The Sierra Club offers a competitive salary package commensurate with skills and experience plus excellent benefits that include generous paid time off, medical, dental, and vision coverage, and a retirement savings 401(k) plan.
This is a category 5 non-exempt non-represented, confidential position.
Sierra Club is a 501(c)(4) non-profit organization. Sierra Club employees are not eligible to participate in the Federal Public Service Loan Forgiveness (PSLF) Program.
Sierra Club values the expertise and talents of foreign nationals. Sierra Club sponsors both nonimmigrant and immigrant visas when certain criteria are met, based on immigration laws and organizational needs. Such sponsorship is at the discretion of the Department Head and Sierra Club Human Resources in consultation with the employee’s manager. The Sierra Club cannot guarantee the approval of a visa petition. The Sierra Club is an equal opportunity employer committed to workforce diversity.
This position does not have an undergraduate education requirement. If you choose to include your education history, please remove your schools from your resume. You may leave your degree (e.g., "B.A. Philosophy"), but please remove any undergraduate and graduate school names.
This process is aimed at opening this opportunity to more candidates, reviewing applicants on performance assessments and mitigating bias in the decision making process.
Lastly, we are intentionally not asking for a cover letter, so please do not send one in with your application.
We are accepting applications until the position is filled.
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