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Administrative Coordinator

Job Location

Washington DC


Type of Job




Published By

Publisher Name

Published Date

Oct 9, 2023

About the job

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Founded in 1936, the National Wildlife Federation (NWF or Federation) is America's largest and most trusted grassroots conservation organization with 52 state/territorial affiliates and more than six million members and supporters, including hunters, anglers, gardeners, birders, hikers, campers, paddlers, and outdoor enthusiasts of all stripes. The Federation's mission is to unite all Americans to ensure wildlife thrive in our rapidly changing world through programming focused on conserving wildlife, restoring habitats and waterways, expanding outdoor opportunities, connecting children with nature, and addressing the causes and consequences of climate change.


The Environmental Justice, Health and Community Revitalization Program is committed to unraveling systems of oppression to achieve healthy, sustainable, and just communities by addressing environmental injustices that have overburdened low-income communities, communities of color, and Indigenous people by using our resources, cultivating strong partnerships, and prioritizing on-the-ground solutions that communities find value in.


To support our ability to connect frontline and fence-line communities with decision-makers on a national and international scale, we seek to hire an Administrative Coordinator for Environmental Justice, Health and Community Revitalization to join our team.


Job Summary:


The Environmental Justice, Health and Community Revitalization Administrative Coordinator will provide administrative support to the environmental justice team, ensuring that day-to-day operations run smoothly and efficiently. This position will work closely with other members of the environmental justice team to manage projects, coordinate meetings and events, and maintain records and databases. This position reports to the Director of Programs.


Principal Duties (Major Areas of Responsibility):




  • Serve as the main point of contact for the Environmental Justice, Health, and Community Revitalization Program and help navigate requests from internal and external partners, including the team’s email account.
  • Provide administrative support to the EJHCR team, including scheduling meetings, managing calendars, and coordinating travel arrangements for senior leadership.
  • Coordinate the logistics for meetings and events, including venue selection, catering, lodging, and facilitation support.


Data Management


  • Manage the environmental justice team's budget, including tracking expenses and reconciling accounts.
  • Lead the preparation and finalization of grant proposals and reports, including compiling data, and preparing budgets.
  • Ensure effective implementation of grants and oversee grant management for the program.
  • Maintain and update records and databases, including grant records, invoices, contracts, and team workflows and platforms, including file sharing via Dropbox and Google Drive, communications in Slack, data integrity in Airtable, and more.
  • Ensure program materials (e.g., PowerPoint presentations, reports, publications, web content) are up-to-date and accurately reflect program objectives and priorities.


Program Support, Development & Maintenance


  • Assist with the preparation and dissemination of communications materials, including newsletters, social media posts, reports, and publications.
  • Work with the EJHCR to regularly schedule meetings throughout the five-year TCTAC project period, along with bi-weekly meetings with core partners and annual retreats.


Other Duties as Assigned




The ideal candidate for this position must possess the following qualifications and competencies


  • 2-3 years relevant work experience in administration and/or project coordination.
  • College degree, or equivalent relevant work experience in administration and/or project coordination. This may look like a high school diploma/GED plus four years of experience, an associate degree plus two years of experience, or another combination of education and years of experience
  • Outstanding administrative, organizational, and time management skills, including the ability to produce, track, and manage multiple deliverables with overlapping deadlines in a high-performing, self-starting environment.
  • Proficiency in a range of technological platforms and tools including Google and Microsoft Office Suites, Zoom, DARCcI, Air Table, Slack etc.
  • Excellent communication and relationship-building skills with an ability to prioritize, and collaborate with a variety of internal and external stakeholders and manage difficult situations.
  • A keen attention to detail and accuracy.
  • A clear and present sense of emotional intelligence and conflict resolution skills, including strong interpersonal skills, a sense of humor, empathy, grace, compassion, and cultural humility.
  • Has a core ethos of excellence and growth in developing personally and professionally
  • Is aware of positional power and privilege, both personally and professionally, and its relationship to white dominant culture, systemic oppression, and hierarchies.


It is preferable that the ideal candidate for this position possess the following qualifications and competencies


  • Commitment to and familiarity with Environmental Justice and Climate Justice.
  • Commitment to environmental justice and equity as organizational practice and culture.
  • Motivated by and dedicated to advancing the principles of racial justice and equity in addressing climate change and environmental justice effectively.


NWF Values:


Your actions are expected to reflect the staff values of the National Wildlife Federation: collaboration, mindfulness, empowerment, inclusivity, and mission focus. Your competencies should include:


  • Being motivated by values of equity and responsibility to those most marginalized.
  • Consistently bringing a high level of empathy and social skills to work and interpersonal interactions.
  • Actively seeks feedback, direction, and guidance from all team members and keeps staff informed of decisions that impact them.
  • Being dedicated to advancing NWF’s internal equity transformation and compelling partners and allies to incorporate equity into their work; and
  • Passion for and commitment to NWF's mission


Applicants are invited to learn more about National Wildlife Federation’s required equity competencies at


Travel Requirements:


Occasional travel may be required for the position.


Location and Work Mode:


This position is based out of our National Advocacy Center in Washington, DC. The National Wildlife Federation is committed to a flexible and empowered work environment with an authentic community of care for all staff. In this position, the employee may work in the office, in a hybrid manner, or fully remote, to be decided jointly with their supervisor in the final stages of the interview process. For more information on Work Modes, please review the benefits section of our careers page:


Compensation and Benefits:


The salary range for this position is $50,000-$55,000 annually, commensurate with experience.


We are proud of our designation by Mogul as a Top 100 Workplace with the Best Benefits, and by Forbes as one of America’s best small employers! We value work-life balance and a family-friendly atmosphere with flexible scheduling. We want you to be able to integrate work and personal life with attention to your self-care, so that your work schedule is not depleting. We offer benefits so you feel restored and fueled through the day and week.


We offer these supports to help manage your mental, emotional, and physical health:


  • Paid time off: Vacation that starts off at three weeks accrual, unlimited wellbeing (this time can be used for physical, spiritual, emotional, cultural, religious or financial wellbeing for yourself, a partner, or family member – including pets), 10 holidays, and 3 floating holidays
  • We close down for a paid winter break between December 25 to January 1 to recognize end of-year stress, and time for reflection, rejuvenation, and spending time with family.
  • Up to 16 weeks of fully paid Family and Medical Leave
  • Low-cost health, dental, and vision insurance options – all outpatient mental health is covered at in-network rates
  • Therapist available at no cost
  • Pet insurance and discount perk program
  • Annual wellbeing allowance


In addition to your salary, we offer the following supports to your personal finances:


  • Retirement plan with immediate match and vesting
  • Annual year end retirement contribution
  • Tuition Reimbursement
  • Adoption and Surrogacy assistance
  • Pet adoption stipend
  • Student Loan management


Applicants are invited to learn more about National Wildlife Federation’s benefits package at




Applications will be reviewed on a rolling basis. Candidates must submit a cover letter, resume and contact information for three (3) references to be considered for the position.


For more information on our recruiting process, please review our Careers page:


We strive to increase diversity, equity, inclusion and justice (DEIJ) in all elements of our work and with our partners to support the interdependent needs of wildlife and people in a rapidly changing world. We recruit, employ, train compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law. We are proud to be an equal opportunity employer. Applicants are invited to learn more about National Wildlife Federation’s commitment to diversity, equity, and inclusion at


We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job, therefore our job descriptions are guidelines, not hard and fast rules. Your experience, which may include paid and unpaid experience, including volunteer work, helps build the competencies and knowledge that translates to our openings. Diversity of experience and skills combined with passion is a key to innovation and a culture of excellence. Therefore, we encourage people from all backgrounds to apply to our positions.


Please let us know if you require accommodations during the application or interview process by reaching us at or 703-438-6244.


If selected for this position, a background check will be conducted.

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