Administrative Assistant

Job Location

Reston, VA


Published By

Publisher Name

Type of Job



$42,000 to $45,000

Published Date

About the job

Founded in 1936, the National Wildlife Federation has grown into America's largest and most trusted grassroots conservation organization with 52 state/territorial affiliates and more than six million members and supporters.  The mission of the National Wildlife Federation is to unite all Americans to ensure wildlife thrive in our rapidly changing world. The National Wildlife Federation believes that in order to save wildlife and ourselves, we need to ensure that all Americans have access to clean air and water, safe communities, easy and equitable access to nature, and protection from the ravages of climate change. These basic needs, equally necessary and urgent for all people, are foundational to bringing the conservation movement and ethos into the 21st century.


The National Wildlife Federation is seeking an Innovation and Growth Administrative Assistant to ensure the effective and efficient operations of the Innovation and Growth division, working out of our office in Reston, VA. (Due to COVID-19 all employees are working remotely until we make return to work decisions.)


In this role you will report into, and support, the Chief Innovation & Growth Officer (CIGO) and represent the CIGO with internal and external audiences.  You will develop and manage division-wide systems and assist Innovation and Growth department leads with administrative work as needed.  You will be trusted with high-level and confidential information and have an important voice in the effective management of the division.


In this role you will:


Effectively coordinate and manage the Chief Innovation & Growth Officer’s calendar and schedule

Clearly capture and communicate meeting minutes and ensure follow-ups are completed for Innovation and Growth leadership, Board Innovation Committee, and other high-level meetings as needed

Write, submit, track, finalize, and file contract requests for CIGO and other Innovation & Growth department heads and staff as needed

Coordinate travel and submit travel expenses and reimbursements on behalf of the CIGO

Work closely with CIGO and other Innovation & Growth department leaders to develop and communicate meeting agendas, as well as document and ensure any follow ups are communicated and acted upon

Develop new systems and processes for the department, streamlining and organizing current systems and processes in order to create efficiencies

Manage the process for the Ranger Rick costumes usage by affiliates and regional offices as needed

Create, review and/or edit presentations and documents as needed

Seek out opportunities to add value to the overall operations of the Innovation & Growth division




At least one years of work experience, preferably with operational and/or administrative responsibilities


Key Success Factors:


Strong work ethic and entrepreneurial spirit

Detail orientated with exceptional organizational abilities

Good communication skills

Demonstrated ability to work with people at all levels of an organization

Your actions are expected to reflect the staff values of the National Wildlife Federation: collaboration, mindfulness, empowerment, inclusivity, and mission focus.


Travel Requirements:


Minimal travel will be required.




Applications will be reviewed on a rolling basis.  This is a non-exempt position, annualized the range is between $42,000 to $45,000.


The National Wildlife Federation values work-life balance and a family-friendly atmosphere. Our paid time-off includes 3 weeks of vacation leave, open wellbeing leave, 10 paid holidays, 3 floating holidays, a week-long winter break, and additional leave options, per year. In addition, our benefits package includes medical, dental, and vision insurance, company paid life insurance, AD&D, short- and long-term disability, 16 weeks of paid FMLA leave, 403b retirement plan with employer matching and annual contribution, adoption benefits, and flexible work options including telecommuting and non-traditional work hours. Applicants are invited to learn more about National Wildlife Federation’s benefits package at


We strive to increase diversity, equity, inclusion and justice (DEIJ) in all elements of our work and with our partners to support the interdependent needs of wildlife and people in a rapidly changing world. We recruit, employ, train, compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender or transsexual individual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law. We are proud to be an equal opportunity employer. Applicants are invited to learn more about National Wildlife Federation’s commitment to diversity, equity, and inclusion at 


If you have a disability and require an accommodation or assistance with our online application process, please tell us how we can help by calling us at 703-438-6244.


The requirements listed in our job descriptions are guidelines, not hard and fast rules, and if you have 75% of the qualifications listed we encourage you to apply.  Applying gives you the opportunity to be considered.  If selected for this position, a background check will be conducted.


  • Candidates should submit a cover letter and resume.