Administrative and Fundraising Associate
Denver, CO Preferred. Other TWSAF office locations and remote locations may be considered.
Type of Job
$52,000 - $60,000
Jan 24, 2023
About the job
To Apply: To apply for this position please submit your resume & cover letter through our online application system by February 19th (or earlier based on application volume) - https://www.wilderness.org/careers-internships
The Wilderness Society Action Fund (TWSAF) is a national 501 (c)(4) organization that focuses on the legislative and grassroots levels to ensure public lands have a robust voice on Capitol Hill and at the ballot box.
The Administrative and Fundraising Associate will support the Executive Director with administrative duties and coordination with our Giving and Impact team. The Administrative and Fundraising Associate responsibilities include managing calendars and timelines, supporting the Executive Director with board and donor communications, managing special projects, and providing support with our Giving and Impact team.
To be successful in this role, the ideal candidate should be well-organized and can prioritize and manage multiple requests and projects simultaneously with timely follow through. The position requires excellent writing and verbal communication skills and the ability to work with minimal supervision. A background in political fundraising is a plus. This position will play an important role as a conduit with our Leadership Giving and Impact team and fundraising consultants.
This person will play an important role in supporting an inclusive organizational culture that is grounded in trust and accountability to shared goals and outcomes. TWSAF has made diversity, equity, and inclusion priorities for the organization and this position will integrate these priorities throughout their work. Across our team, we aspire to be campaign oriented, nimble, collaborative, innovative, transparent, and supportive of staff – our greatest asset.
Essential Duties & Responsibilities
· Supports fundraising consultants and Leadership Giving and Impact teamstaff to meet key deliverables in a timely manner that include but not limited to managing project deadlines, managing approval processes for fundraising documents by solicitating and incorporating input from team members while moving the project forward, tracking fundraising goals, and drafting documents when needed.
· Manages special projects assigned by the Executive Director that support our grassroots and electoral program goals.
· Keeps a pulse on work happening across TWSAF to serve as a hub for information and to actively make connections across programs and departments.
· Identifies opportunities to create processes and operational systems to streamline projects and programs.
· Maintains daily calendar and appointment scheduling - including coordinating the Executive Director’s schedule with internal staff and external parties.
· Manages Executive Director’s correspondence with board, donors, and other external parties.
· Supports the planning and logistics for special events as needed, Including identifying and building event audiences.
· Works in close collaboration with Strategic Operations team on all Action Fund related projects
· Supports Executive Director with donor pitches and materials needed to secure gifts.
· Performs other related duties as assigned
Experience, Competencies, and Education
· Minimum of 1-3 years of experience providing administrative support to an executive.
· Experience with political fundraising is a plus.
· Experience in project management and operations including experience implementing and improving organizational processes and procedures.
· Must be able to manage a wide range of complex projects and operate independently with minimal oversight.
· Attention to detail, a polished and professional approach, discretion, judgment, tact, poise, and the ability to work well with a diverse array of people are essential.
· Ability to multi-task, prioritize, and handle a large volume of work.
· Requires rapid response and follow-through in a fast-paced environment while maintaining a positive, solution-orientated attitude.
· The ability to manage information that is highly confidential in nature and sound judgment to know how and when to share this information appropriately.
· Track record working successfully in teams representing a rich mix of talent, backgrounds, and perspectives—across race and gender.
· Proficiency in MS Office Suite including Word, Excel, PowerPoint, Outlook, and SharePoint.
· Experience with or ability to learn donor database systems.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision.
The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is not exposed to adverse weather conditions.
The noise level in the work environment is usually moderate.
This job description is intended to convey information essential to understanding the scope of this position and it is not intended to be an exhaustive list of experience, skills, efforts, duties, responsibilities or working conditions associated with the position.
The Wilderness Society Action Fund offers a competitive salary and benefits package, including health, dental, vision, life and disability insurance; sick and vacation leave; a sabbatical program; and a retirement plan. TWSAF is an equal opportunity employer and actively works to ensure fair treatment of our employees and constituents across culture, socioeconomic status, race, marital or family situation, gender, age, ethnicity, religious beliefs, physical ability, veteran status or sexual orientation.
TWS has instituted a COVID-19 vaccine mandate for all staff reporting to a TWS office or engaging in in-person work meetings. There is an exception to the vaccine mandate for any staff who have an objection because of a medical or religious reason. We will do our best to devise reasonable accommodation that respects your objection while balancing the competing demands of your specific position.
As an organization, we aspire to being inclusive in the work that we do, and in the kind of organization we are. Internally this means working as a team that listens to different points of view, recognizes the contributions of every employee and empowers each employee to bring their whole selves to work every day. Externally this means ensuring that public lands are inclusive and welcoming, so that our shared wildlands can help people and nature to thrive. We are committed to equity throughout our work, which we define as our commitment to realizing the promise of our public lands and ensuring that all can share in their universal benefits.
To learn more about our commitment, please see http://wilderness.org/our-commitment-diversity-equity-and-inclusion-wilderness-society