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Administrative and Events Associate

Job Location

Cambridge, MA


Type of Job




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Published Date

Sep 29, 2021

About the job

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Administrative and Events Associate

Development Department

Union of Concerned Scientists

Cambridge, MA or Oakland, CA

The Position

The Union of Concerned Scientists (UCS) is an independent national nonprofit that uses science to protect our health, safety, and environment. We are scientists, engineers, economists, activists, and everyday people who develop and advocate for innovative, practical solutions to some of our planet’s most pressing problems—from combating global warming and developing sustainable ways to feed, power, and transport ourselves, to fighting misinformation, advancing racial equity, and reducing the threat of nuclear war.

Our fundraising department is seeking an Administrative and Events Associate to provide support to our Major Gifts and Donor Events teams. The seven-person Major Gifts team manages a portfolio of about 400 individuals and family foundations, while the four-person Engagement & Events team is responsible for donor engagement opportunities for the entire fundraising department. The ideal candidate is detail-focused, willing to learn and ask questions, and able to prioritize competing demands from two teams.


Under the joint direction of the Major Gifts Operations Manager and the Associate Director of Donor Engagement and Events, the Development Associate is responsible for providing administrative support to both teams. Primary responsibilities for this role include data entry and management, team administration, and event coordination, specifically:

· Working in our Raiser’s Edge database to enter data, maintain accurate donor records, and support officers with high-volume data entry needs

· Maintaining a calendar of activities, events, reports, and proposals

· Preparing supplementary materials for proposals and reports to family foundations

· Assisting with donor research

· Coordinating event activities including managing registration pages, maintaining invitation lists, and ensuring event data is entered and constituent records are updated in the database

· Managing daily operations for both teams, including cross-team communications, meeting coordination, and donor list management.

Qualifications and Experience

· 1-3 years of administrative, event coordination, or project management experience is preferred.

· Basic project management skills and database experience are a plus

· Experience manipulating data sets in Excel is highly desired. Working knowledge of Microsoft Word, Excel, and Outlook is required

· Ability to pay attention to detail while managing multiple priorities in a deadline-driven environment

· Ability to engage in discussion around diversity, equity, and inclusion and a commitment to advancing these issues at UCS is also highly valued

· May spend extended periods at computer

At UCS, comparable training and/or experience can be substituted for degrees when appropriate.

UCS is an equal opportunity employer actively seeking to diversify its staff. In particular, we’re dedicated to broadening opportunities for individuals from demographic groups that are historically underrepresented in the sciences and in environmental advocacy. We’re also committed to building an inclusive workplace culture where talented people of widely diverse backgrounds can thrive. We believe the inclusion of culturally diverse perspectives will improve our work and produce better societal and environmental outcomes for all, including historically disenfranchised communities.


This is a full-time position based in either UCS’s Cambridge, MA, or Oakland, CA office. For those who meet all position requirements, the salary is around $45,000. UCS offers excellent benefits and a rewarding work environment.

Information about the organization is available at

Comparable training and/or experience can be substituted for degrees when appropriate.

More about the team:

Our team is made up of a dedicated group of researchers, scientists, communicators, campaigners, and advocates from wide-ranging backgrounds and experiences. We are committed to building a diverse and inclusive team and a collaborative and supportive work environment where all staff can thrive. We continually strive to create an environment that is a welcoming place for the LGBTQ+ community, people of color, parents, empty-nesters, and people with a wide variety of interests and backgrounds.

A note on the pandemic:

During the coronavirus pandemic, our staff is working from home. We will resume working from our offices, travel, and in-person meetings when it is safe to do so.

To Apply: We know there are great candidates who won’t check all of these boxes, and we also know you might bring important skills that we haven’t considered. If that’s you, don’t hesitate to apply and tell us about yourself. Please upload a cover letter and resume. In the cover letter, please confirm that the listed salary meets your expectations. Upload materials in Word or PDF format only. No phone calls, please.

Deadline: October 24th or until filled.

Administrative and Events Associate

Development Department

Union of Concerned Scientists

Cambridge, MA or Oakland, CA

The fundraising department at the Union of Concerned Scientists is seeking a reliable, organized Administrative and Events Associate who knows their way around spreadsheets, calendars, emails, and databases—or is willing to learn. Your role will support two busy teams with administrative tasks including data entry and event coordination.

See the full list of job openings at


You can also help recruit your colleagues via

Visit UCS’s Careers Page, click on a job and share with your networks and groups

Please understand that I send this notice internally before posting anywhere else --because our own staff should be the first to know! It may take a day or two to get posted onto LinkedIn or other external sites.

Internal Position Applications

Employees applying for another position within UCS should contact Human Resources, and follow the normal application instructions, applying via the mailbox listed. Regular staff with an interest in another position at UCS should have a completed evaluation (six months or an annual) and inform their supervisor of their intention to apply.

Please note that education and years of experience are ideal. Internal candidates who feel uniquely qualified for a position, but don’t meet the posted minimum requirements should feel free to consult with HR.

Please contact Human Resources for more information about internal application guidelines.

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