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Major Gifts Data Associate

Job Location

San Francisco


Type of Job



$67,800 - $75,300

Published By

Publisher Name

Published Date

Apr 10, 2023

About the job

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Earthjustice is the premier nonprofit environmental law organization. We take on the biggest, most precedent-setting cases across the country. We wield the power of law and the strength of partnership to protect people’s health; to preserve magnificent places and wildlife; to advance clean energy; and to combat climate change. We partner with thousands of groups, supporters, individuals and communities to engage the critical environmental issues of our time and bring about positive change. We are here because the earth needs a good lawyer.


Founded in 1971, Earthjustice has a distinguished track record of achieving significant, lasting environmental protections. We achieve this by hiring people who share a passion for justice and a healthy environment. Our headquarters are in San Francisco with offices in Anchorage, Juneau, Los Angeles, Tallahassee, Miami, Honolulu, New York, Philadelphia, Houston, Denver, Seattle, Bozeman, and Washington, DC.


The Major Gifts Data Associate reports to the Major Gifts Systems Manager and works under the supervision of the Major Gifts Systems Manager and the Major Gifts Data Manager. Core priorities for this role will be coordinating donor acknowledgment processes and working with fellow MG Systems team staff to ensure donation information is accurately reflected in the donor database for the Major Gifts and Principal Gifts portfolio. Another key responsibility will be to support the Major and Principal Gifts teams with data entry needs for the frontline fundraisers for their activities with the organization’s largest individual and family donors.


This position will work in an administrative capacity to ensure timely, accurate, and consistent data entry for donor-related responsibilities. This will include but is not limited to, entering donor correspondence and meeting notes, updating donor records, entering information on donor plans, and participating in various data hygiene projects.


This position requires a self‐starter who can work both collaboratively and independently and possesses strong interpersonal skills. They must be highly detail-oriented and be able to manage multiple projects and tasks simultaneously while taking direction from multiple people.


The Major Gifts Data Associate will perform a variety of administrative tasks, including but not limited to responding to ad-hoc requests for support from gift officers, writing and copy-editing assignments, generating and sending acknowledgment letters and gift-related correspondence, and spreadsheet management. They will have frequent interaction with staff members within the organization and occasional interaction with donors and members of the Board and Council.


The candidate should have demonstrated ability in using CRM databases, an impeccable attention to detail, and a meaningful enjoyment of efficiency and spreadsheets.


The Major Gifts Data Associate is a member of the Major Gifts team, as well as a key part of the Major & Principal Gifts Systems sub-team. This position is based in our headquarters located in San Francisco, CA with opportunities to work remotely after the first 6 months.



Donor Giving and Stewardship (40%)

  • Ensure donors within the Major and Principal Gifts portfolio are properly acknowledged by Earthjustice for tax purposes in a timely manner. This includes verifying that donation details and donor requests are accurately reflected in the donor database (BBEC) and periodically refreshing template language.
  • Work closely with the MG Systems Manager and Development Operations team to ensure donor giving is accurately entered and both in-house and automated acknowledgment processes are well maintained and functioning properly and efficiently.
  • Perform routine hygiene processes and data clean-up projects throughout the year to ensure that acknowledgment preferences are honored and revenue reporting is accurate.
  • Draft pledge and gift intention documentation in partnership with MG Systems Manager, send funding reminders to donors in multi-year commitments and ensure pledges and documentation are accurately tracked in BBEC and compliant with audit requirements.
  • Maintain records for Major and Principal Gifts match programs and report on progress as needed.

Data Entry and Integrity and Database Administration for Major Gifts Team (50%)

  • Monitor the data entry inbox and ensure all donor correspondence is accurately entered into the CRM database for 8 gift officers.
  • Input donor engagement information into the database in an accurate and timely fashion.
  • Complete Major and Principal Gifts data hygiene projects to ensure accurate donor information is reflected in donor database.
  • Enter and track budget, giving, and solicitation details in partnership with Major Gifts Data Manager and Gift Officers and report out to the team on progress.
  • Monitor team’s administrative inbox and respond to requests from fundraisers.
  • Update relevant operational documentation on team’s intranet site (Atlas).
  • Support the Major Gifts Data Manager in the annual Board of Trustee and Council work plans process and data tracking.
  • Support the Major Gifts Data Manager with portfolio management projects throughout the year.
  • Serve as backup to other members of the Major Gifts Systems team, as needed.

Responsiveness to Administrative Requests (10%)

  • Support other team members with tasks, projects, and assignments as needed.

Participate in team and organizational diversity, equity, and inclusion trainings and conversations, and demonstrate commitment to continued learning around Earthjustice’s values of justice, inclusion, excellence, and partnership.



  • Bachelor’s degree plus 3-5+ years of relevant experience, or Associate’s degree plus a minimum of five years of relevant experience required.
  • A minimum of 3 years of Development experience (fundraising) preferred, or 5 years of related nonprofit experience.
  • CRM database management skills required with ability to produce reports and to use advanced functions.
  • Meticulous attention to detail, including ability to work comfortably with data sets and numbers, copy-editing and proofreading skills, and an ability to zero in on minute details related to donor giving.
  • Excellent analytical skills, ability to adapt, cooperate effectively, and creatively problem solve.
  • Advanced knowledge of Outlook, Word, and Excel or equivalents required, including sophisticated knowledge of the Internet.
  • Exemplary organizational skills, including ability to handle multiple tasks, meet deadlines, and prioritize assignments coming from multiple stakeholders.
  • A self‐starter who is able to work both collaboratively and independently, and possesses strong interpersonal skills.
  • Previous experience supporting major gifts officers, running tax receipt or acknowledgment processes, and/or data entry a bonus.
  • Superior communication skills, including demonstrated experience writing effective correspondence required; experience writing and copy-editing solicitation letters, grant reports, proposals, and/or content for a professional website, blog, or similar materials a plus.
  • Ability to field requests with an approachable, curious, and considerate attitude.
  • Demonstrates an awareness and sensitivity to the needs and concerns of individuals from diverse cultures, backgrounds, and orientations.
  • Contributes to the creation of a diverse, equitable, and inclusive work culture that encourages and celebrates differences.
  • Ability to use discretion and diplomacy in dealing with donors, Board members, and colleagues and in handling confidential information.
  • Background and/or interest in environmental issues preferred.
  • Sense of humor requested.

Salary and Benefits


We offer a competitive salary and excellent benefits that are comprehensive and competitive. We also offer an extremely congenial work environment and a casual dress code. 

Salary is based on experience and location.
Salary range in San Francisco, CA: $67,800 - $75,300

To Apply:
Interested candidates should submit a resume and cover letter online via the Jobvite system by April, 26th.

  • Resume.
  • Cover letter describing their interest in this position and how their skills align with the described duties and essential skills and abilities.

Earthjustice is driven by a passion for justice, partnership and excellence. Our core values lead us to seek a broad range of perspectives and backgrounds to achieve our mission and to maintain an inclusive environment where all staff are valued and respected. As an equal opportunity employer, we are committed to employment practices that ensure that employees and applicants for employment are given equal opportunities without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability, medical condition, veteran status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic information or any other factor that is not related to the position.


For positions located within the City and County of San Francisco: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.


For positions located within the City of Los Angeles: We will consider qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.

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