Program Assistant

Program Assistant

6 Month Temporary Position

Climate and Energy

Union of Concerned Scientists

Oakland, CA



About UCS

The Union of Concerned Scientists (UCS) is an independent national nonprofit whose scientists and engineers work to solve some of our planet’s most pressing environmental and safety problems. UCS combines technical analysis and effective organizing and advocacy to secure responsible changes in government policy, corporate practices, and consumer choices. Our experts work on some of the most complex and daunting problems in our history: stemming the tide of global warming, finding sustainable ways to feed, power and transport ourselves, and reducing the threat of catastrophic war. Our achievements over the decades show that thoughtful action based on the best available science can help safeguard our future and the future of our planet.


The Position

As Program Assistant, you’ll provide a broad range of administrative and logistical support for the Climate & Energy Program (C&E) within UCS, whose members work on climate change mitigation and education, and sustainable energy, among other issues. The right candidate will primarily support activities related to our Western States work (in California, Oregon, and Washington). You’ll provide scheduling, travel, communication, and general support for the UCS Western States Director, as well as other support for projects and legislative priorities within the Western States Campaign team and the Climate & Energy Program.



  • Support the Western States Campaign Director with scheduling and logistics, including arranging travel, developing PowerPoint presentations, and serving as a point of contact for the director
  • Provide administrative support to the team’s projects
  • Provide production assistance with reports and other materials
  • Event planning and logistics for meetings
  • Monitor media and blogs for coverage of C&E campaign and legislative issues or priorities
  • Help improve cross program communications, team building, and help cultivate a supportive and inclusive working environment
  • Ensure timely payment of consultants and contract set up and management. Provide new staff with orientation to administrative procedures.


Qualifications and Experience

Bachelor’s degree or equivalent is preferred. The ideal candidate is self-motivated, detail-oriented, familiar with office and administrative support procedures, proficient in Microsoft Word and Excel, and excellent with Microsoft Outlook email and scheduling software, and web research skills.

Experience using Concur travel and reimbursement service is preferred. Strong organizational abilities, good written and oral communication skills, and excellent personal relation skills are needed. You should be experienced with anticipating needs and taking initiative, and capable of following through on assignments with minimal direction. You must be also able to work both independently and in teams, and to interact professionally with senior scientists, policymakers and UCS colleagues in sensitive matters.


Position requires one to two years of comparable experience as an administrative, executive, or research assistant. Experience with conducting web research, maintaining databases, and event planning is preferred.


At UCS, comparable training and/or experience can be substituted for degrees when appropriate.


May spend extended periods of time at a computer. This position requires little or no travel.


UCS is an equal opportunity employer continually seeking to diversify its staff. In particular, we’re dedicated to broadening opportunities for individuals from demographic groups that are historically underrepresented in the sciences and in environmental advocacy. We’re also committed to building an inclusive workplace culture where talented people of widely diverse backgrounds can thrive. We've adopted this commitment because we believe the inclusion of culturally diverse perspectives will improve our work and produce better societal and environmental outcomes for all, including historically disenfranchised communities. We are actively seeking people who bring diverse backgrounds and perspectives to join us in this work.


Compensation, Hours and Location: This is a full-time, 6 month temporary position, with the possibility of extension, based in UCS’s Oakland, CA office. For those who meet all position requirements, the annualized salary is around $42,000. UCS offers excellent benefits and a rewarding work environment. Information about the organization is available at A listing of all open jobs is available at


To Apply: Please upload a cover letter and resume to  Please include salary requirements in the cover letter. Upload materials in Word or PDF format only. No phone calls, please. 

Deadline: June 2, 2019 or until filled.

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