Executive Assistant / Trustee Liaison, The Nature Conservancy in Kansas

EXECUTIVE ASSISTANT / TRUSTEE LIAISON, THE NATURE CONSERVANCY IN KANSAS

 

LOCATION

Topeka, KS

 

A LITTLE ABOUT US

Founded in 1951, the Nature Conservancy is a global conservation organization dedicated to conserving the lands and waters on which all life depends. Guided by science, we create innovative, on-the-ground solutions to our world's toughest challenges so that nature and people can thrive together. We are tackling climate change, conserving lands, waters and oceans at unprecedented scale, providing food and water sustainably and helping make cities more sustainable.  One of our core values is our commitment to diversity. Therefore, we strive for a globally diverse and culturally competent workforce. Working in 72 countries, including all 50 United States, we use a collaborative approach that engages local communities, governments, the private sector, and other partners. To learn more, visit www.nature.org or follow @nature_press on Twitter.

 

For 30 years, The Nature Conservancy has worked to conserve the lands and waters of Kansas, permanently protecting 139,470 acres, including five preserves that are open to the public and are enjoyed by thousands of people each year. In the next five years, we plan to double the number of acres protected and increase our work to conserve the water, soils, wildlife resources, and climate health that sustain Kansas communities. For more information visit www.nature.org/kansas.

 

HOW WE WORK GLOBALLY

Our Mission: To conserve the lands and waters on which all life depends.

Our Vision: A world where the diversity of life thrives and people act to conserve nature for its own sake and its ability to fulfill our needs and enrich our lives.

Our Values: Integrity Beyond Reproach, Respect for People Communities and Cultures, Commitment to Diversity, One Conservancy and Tangible Lasting Results.

Our Team: We achieve conservation results through the dedicated efforts of our 4,500 diverse staff, including more than 600

scientists, all of whom support conservation in 72 countries and all U.S. states. We strive to develop a workforce as diverse as the places where we work and we have a deep commitment to diversity.

Our Approach:  We use a science-based, non-confrontational, collaborative approach in working with our partners, from individuals and governments to local nonprofits and corporations. Since 1951, the organization has protected more than 120 million acres across the world and has become the largest freshwater and marine conservation organization globally. We are building on this legacy of land, water, and ocean protection to address global challenges facing people and nature around

world by focusing on four priorities across the entire organization.

 

YOUR POSITION WITH TNC

The Executive Assistant / Trustee Liaison (Assistant) will provide direct administrative support to the Director of The Nature Conservancy in Kansas (Director), serve as a liaison to the Kansas Board of Trustees, support public policy work, and handle other duties as assigned. The position reports to the Director.

 

ESSENTIAL FUNCTIONS

The Assistant will be responsible for a variety of administrative tasks to support the Director, which include arranging travel, managing schedules and calendars, communicating on behalf of the Director with a variety of people, processing expenses, planning meetings, and coordinating special events. They may also provide general administrative support, such as providing guidance on internal policies and procedures.

The Assistant will serve as the primary point of contact for the Kansas Board of Trustees. They will plan and executive at least three annual board meetings, two of which include field trips. They will regularly update trustees via a monthly newsletter and other communications, support trustee committees, and act as the primary contact for the Conservancy’s Trustee Liaison Network.

The Assistant will coordinate public policy projects, which may include planning field tours for and arranging meetings with elected officials, coordinating with the Conservancy’s government relations staff, and collaborating with partner agencies and organizations. The Assistant may take on additional responsibility on special projects and public policy work.

 

RESPONSIBILITIES & SCOPE

Executive Assistant

  • Support for the Director
    • Manage the Director’s calendar.
    • Schedule and plan meetings and events: manage logistics, prepare agendas, take minutes, and follow up on action items.
    • Prepare correspondence and presentations. Respond to inquiries by phone, email, and mail.
    • Arrange travel, often with multiple destinations and complex logistics.
    • Handle expense reports, timesheets, and other administrative tasks as needed.
    • Provide regular briefings to the Director.

Trustee Liaison

  • Board meetings
    • Coordinate with Director and trustees to schedule at least three board meetings and field trips annually.
    • Plan and execute logistics for meetings, including booking speakers, venues, food, transportation, lodging, and other items.
    • Prepare and compile meeting materials.
    • With Director, program staff, and Board Chair, draft meeting agendas.
    • Take meeting minutes.
  • Committee support
    • Organize meetings for trustee committees and staff liaisons.
    • Assist with drafting agendas.
  • Recruitment and orientation
    • Help prepare and maintain a pipeline of potential trustees for the Governance Committee.
    • Assist in onboarding new trustees.
    • Compile trustee handbooks and update as needed.
    • Manage trustee compliance training and report on progress.
    • With the Governance Committee, track trustee service and assist with succession planning.
  • Communications, record keeping, and other
    • With input from staff, write and distribute monthly newsletters and updates for trustees from the Kansas program, the Trustee Program, and the Conservancy as a whole.
    • Ensure that trustees have access to necessary information, as needed.
    • Maintain internal records with trustee information.
    • Act as a liaison to the Conservancy’s Trustee Liaison Program.
    • Field calls, requests, and inquiries on behalf of the Director.
    • Manage the project budget for the Kansas Board of Trustees.

Special projects

  • Field tours for elected officials
    • Arrange and manage logistics of tours of TNC properties for elected officials and their staff.
    • Plan meetings with elected officials and prepare briefs for staff and trustees.
  • Partnerships and coalitions
    • Collaborate and communicate with key partners on behalf of the Director to advance conservation policy in Kansas.

General

  • Act independently on assigned tasks and exercise judgment based on analysis and experience;

 

MINIMUM QUALIFICATIONS

 Bachelor’s degree and 2 years’ relevant experience or equivalent combination;

  • Experience writing, editing, and proofreading professional correspondence and documents;
  • Experience organizing time and managing diverse activities to meet deadlines;
  • Experience working across diverse teams and communicating with a wide range of people;
  • Experience with standard office software, e.g. Microsoft Office, video conferencing, and cloud collaboration tools.

 

DESIRED QUALIFICATIONS

 Highly organized and attentive to detail.

  • Excellent written and verbal communication skills.
  • Experience designing and editing digital newsletters, presentations, and other materials.
  • Team player who values collaboration and others’ input but is also comfortable working independently.
  • Able to analyze information to coordinate work and solve problems.
  • Experience working with a board of trustees, donors, volunteers, the public, staff, partners, and other constituencies.
  • Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
  • Interest and experience in public policy.
  • Passionate about conservation, climate and energy.

 

 ORGANIZATIONAL COMPETENCIES

Builds Relationships

Builds productive relationships by interacting with others in ways that enhance mutual trust and commitment.

Collaboration & Teamwork

Works collaboratively with stakeholders across levels, geographies, backgrounds, and cultures to improve decisions, strengthen commitment, and be more effective.

Communicates Authentically

Communicates proactively and in a timely manner to share information, persuade, and influence with the appropriate level of detail, tone, and opportunities for feedback.

Develops

Others

Takes ownership to help develop others’ skills, behaviors, and mindsets to help them maximize their workplace contributions.

Drives for

Results

Sets challenging goals and objectives based on a strong sense of purpose and high-performance standards and steadfastly pushes self and others for tangible results, while ensuring work-life balance.

Leverages Difference

Demonstrates commitment to harnessing the power of differences strategically; consistently sees, learns from, and takes strategic action related to difference; and demonstrates the self-awareness and behaviors to work across differences of identity and power respectfully and effectively with all stakeholder. Actively seeks to build and retain a diverse workforce and fosters an equitable inclusive workplace by drawing upon diverse perspectives.

Systems

Leadership

Thinks and acts from a broad perspective with a long-term view and an understanding of 1) the dynamic nature of large-scale challenges and 2) the need for integrating five key practices: skillfully engaging appropriate people; providing a clear process for change; taking a holistic view of situations; focusing on a small number of strategic actions, while learning from and adapting them over time; and being aware of how one’s own thinking or patterns of behavior may be limiting change.

 

This description is not designed to be a complete list of all duties and responsibilities required for this job.

 

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all genders with diverse backgrounds, beliefs and cultures. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientations, gender identities, military or veteran status or other status protected by law.

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