Program Assistant

Description

ISC is seeking two motivated and energetic Program Assistants to join a dynamic team working on climate programs designed to advance equitable outcomes in community and regional resilience across the United States. The Program Assistant provides administrative, logistical, and programmatic support for ISC programs. Primary responsibilities include team and event planning and logistics, program research, assistance in the development of written and web-based training, communications, and development materials, and other administrative and programmatic duties.

Position Location

Washington D.C. and Montpelier, VT, preferred, but open to other locations for the right enthusiastic and qualified candidate. Some domestic travel may be required (less than 25%).

Responsibilities

  • Document, track and manage event communications, participants and program contacts using Salesforce and other contact management systems
  • Manage internal systems by maintaining team calendars, taking meeting notes, disseminating information from webinars and trainings, and maintaining and updating program development and evaluation systems, resources, and tools
  • Provide administrative support to the program director such as calendar and schedule management, meeting preparation and documentation, and travel support
  • Scheduling, data management and budget tracking and designing and utilizing project management and other systems to support effective program delivery with diverse partners nationally
  • Design and execute project management and progress tracking systems
  • Provide logistics management and events planning
  • Conduct research to support program development, including compiling information for current and future projects, targeted outreach efforts, and constituent engagement opportunities
  • Assist with the preparation of project reports, summaries, and other written documents
  • Support timely processing of invoices and other payments
  • Other duties as assigned

Requirements

ISC is committed to addressing structural racism and income inequality in the US that undermines efforts to build strong communities and regions prepared to respond to climate change. As such, the ideal candidate will have experience serving underrepresented communities, neighborhoods, and populations most vulnerable to the impacts of climate related events, and experience working directly with and for communities of color to address and overcome systemic racism and the multitude of adverse outcomes that result. 

Other qualities of the ideal candidate include:

  • Bachelor’s degree or equivalent experience
  • A minimum of two years relevant work experience
  • Values and strives to demonstrate values of equity, diversity and inclusion 
  • Strong organizational and administrative skills that reflect a customer service focus, attention to detail, the ability to perform and prioritize multiple tasks, and effectively maintain systems
  • Excellent interpersonal, oral, and written communication skills, including the ability to effectively synthesize and summarize information
  • Ability to perform responsibilities using an equity lens - understanding and working with diverse partners and stakeholders and projects focused on communities of color
  • Ability to anticipate the needs of the team and plan ahead
  • Ability to prioritize and coordinate multiple projects
  • Ability to work under pressure, adapt to changes in the work environment, and manage competing demands
  • Ability to work both independently and collaboratively as a contributing team member and with people at all levels within the organization
  • Excellent skills in Microsoft Office suite specifically PowerPoint, Word and Excel, Google platforms, and data systems
  • Commitment to the ISC mission and goals
ISC is an equal opportunity employer and is committed to a diverse workplace. People from diverse racial, ethnic and cultural backgrounds, women, and persons with disabilities are highly encouraged to apply.
APPLY AT: https://recruiting.paylocity.com/Recruiting/Jobs/Details/78235
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