Development Assistant



Piedmont Environmental Council

Title: Development Assistant

Supervisor: Associate Director of Development

Location: Warrenton, VA

Job Classification: Full Time


Introduction:  The Piedmont Environmental Council (PEC) was established in 1972 as a 501(c)(3) non-profit organization to promote and protect the natural resources, rural economy, history and beauty of the Virginia Piedmont.  PEC is a national leader in land conservation, land use policy and smart growth with its main headquarters in Warrenton, Virginia and offices throughout a nine county Piedmont Region that includes Albemarle, Clarke, Culpeper, Fauquier, Greene, Loudoun, Madison, Orange and Rappahannock counties.  PEC staff provides technical expertise and organizational support to citizen groups and governmental officials on land use policy, land conservation, transportation, water quality, historic preservation and environmental issues. One of PEC’s top priorities is to promote voluntary land conservation in the form of conservation easements.


Areas of Responsibility


  • Collaborate on strategy development for direct mail appeals and membership campaigns
  • Collaborate with key stakeholders within the organization in developing the direct mail and online fundraising calendar; work with the Associate Director of Development to ensure that established deadlines are met
  • Conduct donor and prospect research in support of the Development team and the organization’s fundraising goals
  • Coordinate donation acknowledgement process for all gifts ($10+), preparing and sending personalized letters in-house; acknowledge all donor gifts in a timely fashion
  • Coordinate monthly membership mailings (renewals and lapsed), preparing and sending personalized letters in-house
  • Work with the Database Coordinator and Development team members to maintain accurate donor records and extract information for use in mailing lists and financial reports
  • Maintain accurate and complete records of donor communications in the CRM database
  • Support the Senior Conservation Fellow in donor data input into PEC’s database using best management practices; update donor records for the purpose of relationship management
  • Provide support for fundraising and outreach events; coordinate with event vendors; help draft invitation lists and mailing materials; track event responses, including ticket purchases and sponsor gifts; act as secretary for event planning committee meetings
  • Other duties as assigned



  • Bachelor’s degree preferred, with 1-2 years of relevant experience required
  • Knowledge and experience with Microsoft Suite (Word, Excel, PowerPoint, and Publisher) and proficient in using Google Apps/G Suite (Gmail, Sheets, Slides, Docs, and Drive); expertise in conducting mail merges using Microsoft Word and Excel software
  • Experience working with CRMs and donor databases (Raiser’s Edge, Salesforce NPSP)
  • Tech savvy, organized, detail-oriented and a self-starter
  • Ability to calmly and effectively resolve customer service concerns in sometimes stressful or ambiguous situations, with the support of the Associate Director of Development
  • Demonstrated strong communication skills, both written and oral, including ability to write, edit, and proofread written materials for the purpose of direct mail appeals, acknowledgment letters, emails, and other similar correspondence
  • Ability to positively engage in direct communication with donors and prospects and collaborate with other staff and external vendors
  • Ability to handle simultaneous projects and manage competing deadlines
  • Discretion and mature judgment in handling sensitive and confidential information
  • Ability to organize, coordinate and manage diverse activities and deadlines
  • Valid driver's license and reliable transportation required; position requires driving
  • Ability to lift up to 40 pounds



This is a Non-Exempt position with an annual salary range in the low to mid-40’s, depending on qualifications.



PEC offers an outstanding benefits package including health, dental, vision, short and long term disability and term life insurance, a 403 (b) employee pension plan, HSA and FSA options and some employer paid additional supplemental insurance benefits including accident, critical illness and hospital indemnity. Upon employment, you will be entitled to paid holidays and will begin accruing personal leave as designated in the PEC Employee Handbook.  PEC also offers employees one day of leave per year to perform volunteer work.


To Apply:

Please email your cover letter and resume to


To learn more about PEC, go to our website –

PEC is an Equal Opportunity Employer.

Please check your e-mail for a link to activate your account.